Hazlin Nirwati Abu
Summary
Proactive Executive Assistant with extensive experience managing confidential information, complex calendars, and international travel logistics for C-Suite executives. Skilled in office management, event coordination, and expense reporting, bringing strong organizational and communication abilities. Adept at improving operational efficiency and building vendor relationships to achieve cost savings.
Overview
30
30
years of professional experience
Work History
Executive Assistant
Mindshare Regional /groupM APAC Holdings PL
02.1998 - 08.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed complex calendars for C-Suite level to facilitate efficient scheduling and meeting planning across globe with different timezone
- Processed travel expenses and reimbursements for C-Suite
- Produce quarterly expense report for CEO to be submitted to Regional CFO
- Organized and coordinated conferences and workshop as and when required
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members,
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Facilitated onboarding for incoming/exit office staff.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Handled payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments (when I was in Senior HR Executive role in 2001)
- Assisted New Business/Marketing team in preparation of high-stakes presentations, contributing to successful project pitches and client meetings.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Secretary
OM Global Investment
06.1994 - 06.1995
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
PSC - Private Secretary's Diploma Course
Singapore Institute of Commerce
Singapore12.1986
Secondary School - GCE O Level Examination
Willow Avenue Secondary School
Singapore12.1984
Primary School - PSLE
Telok Kurau East Primary School
Singapore12.1980
Skills
- C-Suite Executive Support
- Office Management
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Calendar Management
- Interpersonal Communication
- Professional and mature
- Travel Arrangements
- Meeting planning
Timeline
Executive Assistant
Mindshare Regional /groupM APAC Holdings PL
02.1998 - 08.2024
Executive Secretary
OM Global Investment
06.1994 - 06.1995
PSC - Private Secretary's Diploma Course
Singapore Institute of Commerce
Secondary School - GCE O Level Examination
Willow Avenue Secondary School
Primary School - PSLE
Telok Kurau East Primary School
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