MUHAMAD HAFIZ BIN HAZAHAL
Singapore
Summary
A diligent, hardworking, and meticulous person who does not give up easily. Always tries the best in every task given and is a friendly person. Dedicated professionals with experience managing administrative teams and delegating tasks to accomplish operational goals. Knowledgeable about arranging authorizations, preparing work orders and processing vouchers. Methodical and highly organized with good prioritization and planning abilities.
Overview
15
15
years of professional experience
11
11
Certificate
Work History
Administrative Executive (Asst Office Manager)
Shearman & Sterling LLP (Singapore)
01.2022 - Current
- Support and assist the legal & Secretariat team with administrative matters
- Maintenance and upkeep of office filings
- Liaise with other departments such as the finance and procurement team for external bills
- Monitoring of budget flow for the general office expenditures
- Support Management and Business Management Division goals and responsibilities including but not limited to documentation and report preparation
- Support project management and operations in office functions
- Oversee day-to-day operations in the office and including office maintenance
- Monitor and purchase office stationery and pantry items
- Assist in creation of approval for office expenses
- Manage of office contracts with system maintenance, vendors & costings
- Support of IT related activities and Office Asset Management.
Auxiliary Police Officer (Armed)
Aetos Security Management
05.2020 - 01.2022
Executive, Administration & Quality (2017 – 2018) Senior Executive, Administration & Quality (2018 – 2019) Team Lead, Service Quality Unit (2019 – 2020)
Association Of Process Industry – ASPRI IPI
08.2017 - 04.2020
- Take charge of all ExxonMobil & Shell Seraya Chemicals SIC respectively
- Meeting Plant Owners & Contractors Safety Members to coordinate on training needs
- Scheduling of classrooms for all the mandate courses such as, AWSHPP, SWCSO etc
- Working with TMS system for all training matters (Registration to Invoicing)
- Assisting with registrations for all courses, capped at the maximum seats capacity per classrooms
- ASPRI SAC representative for all ITE related Skills Courses
- Support in organizing ASPRI corporate events & marketing outreach to ensure service standards
- Takes full charge of WSQ 13 Skillset courses
- Monitor invoicing systems of courses under my care, prepayment arrangements with contractors
- To work closely with Manager/General Manager, oversee team’s performance as a whole.
HR Exec (Corporate)
Rotary Engineering Ltd
04.2014 - 08.2017
- Assisting HRD with the attendance and payrolls of staffs for department under my concern
- Arranging of courses and work permits for workers from General Worker to Project Manager levels
- Require to work with MOM for IPA and Appointment for thumbprint
- To take charge of 8 Admin Assistants
- To assist Procurement team with delegating raising of PR’s to my Admin section, and releasing of PO’s
- To assist Project Managers to follow up closely with the project budgets using SAP Software
- To assist with Manpower Resource Management Planning & deployment (Direct / Indirect staffs)
- Recruitment (Local & Overseas)
- Company Group Corporate Insurance
- Processing WICA/H&S claims submission.
Admin Assistant
Renal Therapy Services - Dialysis Centre
11.2012 - 04.2014
- Arranging slots for new walk-in and transferred-in patients
- Collecting payments from patients
- Managing patient’s account using AccPac Software
- Administrative duties including receiving stocks and handling inventory closing every month end.
Resource Control Sector Personal Assistant
SAF- Admin Support Assistant (Full Time National Servicemen)
04.2010 - 04.2012
- Chief Clerk managing the branch
- Compiling of daily Parade State for 60 over soldiers and officers within a limited time
- Arrange for logistical support for events.
Fuel Economy Tester (Internship)
Shell - Resources Management & Advisory
09.2009 - 11.2009
- Advise the drivers on how they can save the usage of fuel daily
- Working together as a team to meet deadlines in finishing testing of cars.
Show Technician
Sentosa (Songs of the Sea)
- Ensure shows run smoothly according to schedule; manage deployment of show technicians
- Involved in the 2009 New Year’s Countdown Party
- Learnt how to interact with people from all walks of life.
Education
Certificate in Human Resource Management -
Singapore Human Resource Institute
08.2016
Nitec in Automotive (Light Vehicles) -
ITE College West (Balestier)
12.2009
N-Level -
Kent Ridge Secondary School
12.2007
PSLE -
Pandan Primary School
12.2003
Certification
WSQ in Respond to Fire Incident in Workplace
WSQ in Self Defense
WSQ in Understand Law and Police Procedures
WSQ in Security Screening Management
WSQ in Threat Observation
WSQ in Incident Response
WSQ in Deterrence
WSQ in Crowd and Traffic Control Management
Excel In Customer Service by Centre for Management Development (10/2010)
EPS Training for Requester, URO and AcO by ST Electronics (e-Services) (10/2010)
ISO 9000 Development and implementation Course by Ernst & Young Advisory Pte Ltd (04/2012)
Good recognition by Plant Owners in 2018 Appraisal Exercise
Timeline
Administrative Executive (Asst Office Manager)
Shearman & Sterling LLP (Singapore)
01.2022 - Current
Auxiliary Police Officer (Armed)
Aetos Security Management
05.2020 - 01.2022
Executive, Administration & Quality (2017 – 2018) Senior Executive, Administration & Quality (2018 – 2019) Team Lead, Service Quality Unit (2019 – 2020)
Association Of Process Industry – ASPRI IPI
08.2017 - 04.2020
HR Exec (Corporate)
Rotary Engineering Ltd
04.2014 - 08.2017
Admin Assistant
Renal Therapy Services - Dialysis Centre
11.2012 - 04.2014
Resource Control Sector Personal Assistant
SAF- Admin Support Assistant (Full Time National Servicemen)
04.2010 - 04.2012
Fuel Economy Tester (Internship)
Shell - Resources Management & Advisory
09.2009 - 11.2009
Show Technician
Sentosa (Songs of the Sea)
Certificate in Human Resource Management -
Singapore Human Resource Institute
Nitec in Automotive (Light Vehicles) -
ITE College West (Balestier)
N-Level -
Kent Ridge Secondary School
PSLE -
Pandan Primary School
Languages
English, Malay
Leadership Positions
- Shearman & Sterling LLP (Singapore), Administrative Executive (Asst Office Manager), 01/2022, Present
- ASPRI IPI, Team Lead In Service Quality Unit, 08/2017, 04/2020
- ITE College West (Balestier), Class Chairperson, 01/2008, 12/2009
- National Cadet Corps, Sergeant, Platoon Commander, Administrator/Treasurer, 01/2006, 12/2007
- Kent Ridge Secondary School, Class Monitor, PE Rep, Group Leader, 01/2004, 12/2007
Hobbies and Interests
- Pets
- Fishing
- Soccer
- Reading
Languages
English, Malay
Leadership Positions
- Shearman & Sterling LLP (Singapore), Administrative Executive (Asst Office Manager), 01/2022, Present
- ASPRI IPI, Team Lead In Service Quality Unit, 08/2017, 04/2020
- ITE College West (Balestier), Class Chairperson, 01/2008, 12/2009
- National Cadet Corps, Sergeant, Platoon Commander, Administrator/Treasurer, 01/2006, 12/2007
- Kent Ridge Secondary School, Class Monitor, PE Rep, Group Leader, 01/2004, 12/2007
Hobbies and Interests
- Pets
- Fishing
- Soccer
- Reading
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