Gurmit Kaur
Summary
With more than 8 years of experience in HR and Administration roles, where I have developed a solid foundation in all aspects of HR and Admin management. In my years of experience, I successfully handled various responsibilities, including talent acquisition, employee onboarding, training and development, performance management, employee engagement, employee relations and office management. My professional experience has enabled me to refine my skills in developing HR policies and procedures, ensuring legal compliance, and providing effective HR support to employees and management.
Overview
12
12
years of professional experience
1
1
Certification
Work History
SENIOR HR & ADMIN ASSOCIATE
KLAY CAPITAL PTE LTD
03.2023 - Current
- Interviewed potential hires, negotiated salaries and benefits and performed reference checks.
- Managed other HR tasks and oversaw completion of tasks and initiatives.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
- Directed hiring and onboarding programs for new employees.
- Educated employees on company policy and kept employee handbook current.
- Collaborated with stakeholders across organization to maintain proper flow of communication and execution of planned initiatives and projects.
- Coordinated work activities for HR managers, specialists and recruiting agents.
- Managed and executive administrative logistics of events planning and event execution - Family Day, Corporate Brand Relaunch
MANAGER - PEOPLE & CULTURE
S P JAIN SCHOOL OF GLOBAL MANAGEMENT
09.2019 - 02.2023
- Employee communications and engagements i.e. Policy mailers, Welcome Emails, Long service award mailers, preparation of gifts and monetary pay-outs, Personalized Birthday mailers, Monthly Birthday Celebrations, Lunch and Learn Sessions, Organizing SG Campus and Inter-Campus events – SPJ's Got Talent, Photography Competition, Secret Santa etc
- Publishing HR MIS on monthly basis.
- Preparing HOC reports every quarter
- Handling Overseas Team in APAC – joining, resignations, increments, recontracts, conducting monthly zoom meet ups
- Handling Appraisals, PMS, Promotion, increment cycles
- Work Pass and Dependant Pass related activities – Applications, renewals, extensions, PLOC LTVP – handling full process
- Student Visa related activities – Full process from registration till ICA student pass formalities completion appointment, including conduction of Medical Screenings etc.
- Business visa related activities – EV applications, LOI, Hotel Bookings
- TA & Recruitment – advertising, shortlisting, interviewing and releasing offers
- Onboarding activities – Induction for new joiners, policy introduction, technical set up, settling in process.
- Maintain HR documentation and files (Expats & New Joiners).
- 1 on 1 discussions with employees
- End to end Admin support.
- Maximized performance by monitoring daily activities and mentoring team members.
- Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
- Preparing monthly HR Payroll Reports and approved regular payroll submissions for employees.
- Many out of job scope and extra mile activities – Covering reception, conducting invigilation, supporting Admin Executive in Student Related Matters.
SNR ASSOCIATE – OFFICE MANAGER & PEOPLE FUNCTION
MINDTREE LTD
08.2016 - 09.2019
- Employee communication:
- Policy mailers – APAC wide
- Long service award mailers
- Monthly Birthday mailers -APAC wide
- Organizing quarterly all Minds meet – APAC wide
- Conducting quarterly PF session for new joiners
- Organizing Let's connect sessions
- Publishing PF MIS on monthly basis
- Shadow Manager on the org wide PF related processes
- Eg: Promotion, increment, PMS
- Employment Pass related activities – Applications, renewals, extensions including LOC
- Dependent Pass related activities – Applications, renewals, extensions
- Immigration MIS
- Business visa related activities – Application for it through ICA Save
- CPF, IRAS and GST submissions
- Helping TA team with Job posting @ job bank, Co-ordination of new joiners joining formalities etc
- Onboarding activities - Induction for new joiners, policy introduction, technical set up, settling in process
- Maintain HR documentation and files (Expats & New Joiners)
- 1 on 1 discussions with employees
- Organizing CSR and company events – award ceremonies, monthly gatherings, quarterly outings and events
- Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency
- End to end Admin support
- Building connect / getting started with the local CIS operations
- Building connect with local vendor / getting started on ID card issuance
- Building connect with Banks, building benefits for Mindtree Minds in SG
- Procurement & Purchase Request / Purchase Order related tasks for Mindtree Singapore
- Guest house management – guest house upkeep and regular visits for inspection
- Responsible for a diverse range of administrative and office support services; to manage day to day office administrative duties
- Invoicing and billing
- Organize and coordinate company events and activities
- Tracking and reporting activities
- Vendor relationships & negotiations
- ERM / admin audit compliance for Singapore office
- Managing exit formalities like system clearance, EP cancellation etc
- Liaise with the payroll function & be accountable for CPF filing & other IRS related statutory forms
- Publish monthly MIS on Admin Task
PURCHASER CUM HR ADMIN EXECUTIVE
JIT HENG ENGINEERING PTE LTD
03.2016 - 07.2016
- Develop SOP for in office processes
- Stationery, Pantry supplies etc
- Posting of job ads, Conduct interviews, screenings and gather quotations for new suppliers for office operations – IT, Electricians, Pestbusters etc
- Preparation of Employment, Training, Termination, Warning, Bonus letters
- Application of WP/Spass for Foreign Workers through MOM
- Handling Workers' Dormitory matters
- Sourcing and sending Workers' for trainings/courses
- Working closely with LEWs and QS to provide quotations for EMA licensing, application of PUB supplies for work sites, application for HDB renovation permits
- Liaising and processing payments for suppliers
- Preparation of Material Orders from sites(5 and more sites), preparation of POs
- Tabulation of Workers' Payroll - salaries, preparation of payslips, pay-out of salaries monthly
- Conducting and carrying out staff friendly activities, birthday celebrations etc
ADMIN EXECUTIVE
BIGFOOT ENTERTAINMENT PTE LTD
10.2015 - 03.2016
- Develop SOP for in office processes
- Stationery, Pantry supplies etc etc
- Conduct interviews, screenings and gather quotations for new suppliers for office operations – IT, Electricians, Pestbusters etc
- Liaising and processing payments for suppliers, part time workers and interns with Accounts Department
- Preparing and mailing out of Credit notices for part time workers and interns
- Developing and maintaining Corporate Training Procedures and Training Guide for new hires
- Handled time keeping and kept track of part-timers reporting to me to keep track of attendance for payroll
- Headed, handled and completed major office clean up and organization project
- Handled Mail, Couriers incoming and outgoing routine
- Prepared Daily Work Progress Reports
TRADING SUPPORT ANALYST
PETROBRAS SINGAPORE PTE LTD
05.2014 - 06.2015
- Providing back end support for Traders
- Preparing Sales Orders, Purchase Contracts and Orders for B2B deals
- Keying in deal details into SAP system
- Churning out invoices using SAP
- Preparing for payment to suppliers using SAP system
- Preparing Debit/Credit Note, preparing LOC, LOG for suppliers/clients etc
- Established and implemented proper filing order for documents, bookkeeping for sales/purchases to assist in Audits and for month end closing
- Any other reasonable “ad hoc” duties as required by the needs of the business
ADMIN CUM HR
KELLY SERVICES PTE LTD
09.2013 - 04.2014
- Handling office operations
- Preparing and handling all travel itineraries, arrangements, hotel stays, flight bookings, visa, budgets for Traders, and MDs
- Processing travel reimbursements once traders provide receipts etc, conversion of currencies in order to provide correct amount as per payroll currency
- Planning and executing company events such as Charity Soccer Tournaments, Annual company D&D as well as quarter-yearly team gatherings
- Ensuring office and pantry supplies are up to stock
- Preparing Training Guide and Step-by-step SOP guide for new staff
- Keeping track of leaves, time-ins and outs, churning out of payslips, updating company's internal online portal with latest on goings, event pictures, company newsletter etc
- Application for passes for foreigners through MOM
- Ensuring MOM laws and legislations for Expat hiring were met, proper documents and pictures for visa applications or work permit applications were taken and documented for company's records and for MOM's requirements
- Assisting MDs and Managers who relocated to Singapore with house hunting and school hunting for those with children, assisting them to settle in to local living in Singapore
- Any other reasonable “ad hoc” duties as required by the needs of the business
SERVICE EXECUTIVE
TELEDIRECT PTE LTD
04.2011 - 04.2013
- Handling Member's incoming calls and enquiries
- Ensuring KPI for call standards are met by team
- Problem solving, and service recovery
- Assisting in interviews, preparing employment letters
- Assisting in ensuring all MOM laws are compiled to, and all leave claims, maternity claims are reported and documented correctly
- Any other reasonable “ad hoc” duties as required by the needs of the business
HR OPERATIONS EXECUTIVE
WAX IN THE CITY
04.2011 - 04.2013
- Conducting interviews for potential recruits
- Preparing employment contract
- Preparing weekly and daily pay-outs
- Leave planning, updating, reimbursements
- Assisting in preparations of termination letters, counseling letters
- Any other reasonable “ad hoc” duties as required by the needs of the business
Education
Specialist Diploma in HRM - Double Specialist Diploma in HRM
Nanyang Polytechnic
Singapore04.2024
O Levels -
WEST SPRING SECONDARY SCHOOL
SINGAPORE12.2005
Skills
- Staff Management
- Issue and Conflict Resolution
- Managing Employee Relations
- Employee Coaching and Motivation
- Performance Tracking and Evaluations
- Contract Development and Management
- Contract Law
- Administration and Reporting
- Managing Reception
- Employment Law
- Government Policy
- Human Resources Department Processes
- Payroll Preparation
Accomplishments
- Meticulous
- Neat and organized
- Typing speed of 60 WPM
- Extremely professional with a friendly approach
- Ability to worK under pressure
- Always ready and willing to assist and go the extra mile for colleagues and company
- Has represented Company and won work related issues with TADM and TAFEP
Other Strengths/Skills of Individual
Certification
- Class 3A Driving License (13 years' experience)
- Certificate in Introduction to Oil Industry (The Oxford Princeton Programme)
- Certificate for Oil Shipping (The Oxford Princeton Programme)
- PDPA Officer Course
Timeline
SENIOR HR & ADMIN ASSOCIATE
KLAY CAPITAL PTE LTD
03.2023 - Current
MANAGER - PEOPLE & CULTURE
S P JAIN SCHOOL OF GLOBAL MANAGEMENT
09.2019 - 02.2023
SNR ASSOCIATE – OFFICE MANAGER & PEOPLE FUNCTION
MINDTREE LTD
08.2016 - 09.2019
PURCHASER CUM HR ADMIN EXECUTIVE
JIT HENG ENGINEERING PTE LTD
03.2016 - 07.2016
ADMIN EXECUTIVE
BIGFOOT ENTERTAINMENT PTE LTD
10.2015 - 03.2016
TRADING SUPPORT ANALYST
PETROBRAS SINGAPORE PTE LTD
05.2014 - 06.2015
ADMIN CUM HR
KELLY SERVICES PTE LTD
09.2013 - 04.2014
SERVICE EXECUTIVE
TELEDIRECT PTE LTD
04.2011 - 04.2013
HR OPERATIONS EXECUTIVE
WAX IN THE CITY
04.2011 - 04.2013
Specialist Diploma in HRM - Double Specialist Diploma in HRM
Nanyang Polytechnic
O Levels -
WEST SPRING SECONDARY SCHOOL
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