GUNA AMBIGA VIJAYAN
ACCOUNT CUM ADMIN EXCECUTIVE
Summary
Account Executive with 7 years of experience in the field, committed to maintaining accurate transaction records and financial stability by overseeing assets and liabilities. Seeking opportunities in any accounting or admin related roles to leverage strong skills and support the organization's future endeavors.
Overview
11
11
years of professional experience
Work History
Account Cum Admin Executive
MNL SOLUTIONS PTE LTD
TOH GUAN CENTRE
05.2024 - 10.2024
- Used QuickBooks to complete monthly Account Payable, Account Receivable, Bank Reconciliation, Journal Entry and other account related works.
- Liaise with outsource account to rectify documents submissions & entries.
- Used CP "Charger Point" app to generate and complete monthly consumption report.
- Arrange & Plan EV Charger installation project schedule along with project managers.
- Liaise & update work on progress to customers timely.
- Collected data, input records, and protected electronic files.
- Implemented document management system that streamlined filing processes and facilitated easy retrieval of information.
- Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
- Maintained protocol throughout routine work days.
- Improved data accuracy in internal databases by overseeing meticulous data entry and verification project.
- Enhanced document processing efficiency, adopting new software tools that significantly reduced turnaround times.
- Improved team productivity with implementation of new scheduling system, allowing for more effective time management.
- Developed comprehensive filing system, enabling quicker access to critical documents and reducing misplacement incidents.
- Updated reports, managed accounts, and generated reports for company database.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Created and managed office systems to efficiently deal with documentation.
Account Executive
JASALAND PROPERTY MANAGEMENT (KL) SDN BHD
PUCHONG
2 2021 - 05.2024
- Reconcile department accounts monthly and prepare reports to present to management
- Track tax payments and compile information for tax filling
- Update and maintain accounting journals, ledgers and other records detailing financial business transactions
- Maintain statistics and financial records
- Reconcile record with internal company employees and management or external vendors or customers
- Keep financial statement documents and enter data into our daily sales records excel sheet and software, maintain clients file up to date
- Send daily sales update report to senior accounts by email before end of the day
- Typing accurately, preparing and maintaining accounting documents and records
- Preparing bank deposits, general ledger postings and statements
- Working with spreadsheets, sales and purchase ledgers journals
- Sorting out incoming and outgoing daily post and answering any queries
- Managing petty cash transactions and controlling credit and chasing debts
- Preparing statutory accounts and sales order processing; handling and writing cheques; verifying calculations working with the account system
- Receiving and processing all invoices and expenses for make the payment on the time.
Admin Cum Accounts Assistants
ONE HOLIDAYS ABOVE SDN BHD
PETALING JAYA
10.2018 - 03.2020
- Enter and balance accounts receivable and payable on a daily basis
- Assist with other accounting projects in the office
- Track deposits made to bank and handle deposit transfers
- Assemble financial data for audits purpose
- Monitor credit card charges, payment discrepancies, refunds, returns and miscellaneous charges
- Maintain orderly financial filling system; compile data & prepare a variety of reports
- Book and make payment to hotel reservation, transportation and restaurant as per client's needs
- Follow up to our tour coordinators to collect the deposit and balances amount for avoid last minutes cancellations
- Scheduling and booking visits and purchasing tickets to museum, galleries, protected parks and other attractions tourism of Malaysia ahead of time, if required
- Verifying the accuracy of invoices and other accounting documents pass entry computer system using Microsoft Office
- Recommends action to resolve discrepancies and investigates questionable data
- Arrange travel and land arrangement for business and vacation customer
- Book reservations for travel, hotel, rental vehicles and special events, such as tours and excursions
- Tell clients about what their trip will be like, including giving details on required documents, such as passports and visas
- Give advice about local weather conditions, customs and attractions
- Make alternative booking arrangements if changes arise before or during on the trip
- Informing and explain to customers about their itinerary for each tour
- Planning itineraries in accordance with weather forecast and the length of each tour
- Update customer status board if there's any changes
- Doing daily admin works such as filing, reply emails attend phone calls and etc.
Customer Service & Delivery Clerk Executive
YH PRECISION (M) SDN BHD
PORT KLANG
03.2014 - 09.2018
- Attracts potential customers by answering product and service questions; suggesting information about other products and services
- Opens customer accounts by recording account information
- Maintains customer records by updating based on customer's complaint; determining the cause of problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution
- Maintains financial accounts by processing customer adjustments
- Recommends potential products or services to management by collecting customer information and analyzing customer needs
- Prepares product or service reports by collecting and analyzing customer information
- Everyday need to check the emails to solve the problems and complaints that received from customers and do a discussion to company manager to avoid the mistakes and improve our skills
- Every morning arranges and join meeting with factory manager and product managers to explain the current status delivery report to everyone then prepare the meeting repots
- Prepare products labels based on request from production managers and meeting with them to confirm daily finishing goods and customers request schedule
- Explain or discuss to customer regard if there's any delay or early delivery goods or for further inquiries
- Based on the update daily delivery schedule prepare invoice, delivery order and other support documents and pass to delivery site with proper handover and explanations
- Arrange transportation's earlier before one day based on the customer daily delivery schedule
- Update the daily delivery schedule, customer delivery schedule, balance goods quantity, production finishing goods schedule, additional requests schedule from customers and the daily return iron cages and bins
- Make sure returns back all the iron cages and bins which is send to delivery
- End of the day before left from desk make sure prepare and arrange everything for next day delivery until noon and sent all the updating schedules to factory manager, production managers and senior by email
- Every end of the month needs to prepared monthly sales closing goods schedule, complete delivery documentations, transportation invoices, factory utility bills and etc
- Completed documents get authority from factory manager and summit to accounts department for proceed the payments.
Education
High School Diploma -
INTERNATIONAL ASSOCIATION OF ACCOUNTING PROFESSION
Malaysia 04.2001 - 05.2014
No Degree - DIPLOMA IN INFORMATION TECHNOLOGY
INTRA INTERNATIONAL COLLEGE
Kuala Selangor 04.2001 -
Skills
Administrative Management
New employee orientations
Database coordination
File Management
Document Preparation
Record preparation
File Organization
Report Preparation
Appointment Scheduling
Report Generation
Project Support
Customer Relations
Quickbooks
Expense Reporting
Document Management
Administrative Support
Microsoft Office
Written Communication
Problem-solving abilities
Invoice Preparation
Multitasking Abilities
Reliable and Responsible
Report Analysis
Adaptability
Team Coordination
Teamwork and Collaboration
Excel spreadsheets
File Maintenance
Invoice Management
Database Management
Customer Service
Filing and data archiving
Documentation and Recordkeeping
Administrative Policies
Time management abilities
Bookkeeping
Analytical Skills
Problem-solving aptitude
References
MR. NAGARAJAN from MNL SOLUTIONS PTE LTD
Position : Director
Email Address : projects@mnlasia.com
Contact No. : +65 9455 1451
MR. KARTIK from JASALAND PROPERTY MANAGEMENT (KL) SDN BHD
Position : Finance Manager
Email Address : kartik.jasaland@gmail.com
Contact No. : +6010 - 806 1695
MR. ANAND from ONE HOLIDAYS ABOVE SDN BHD
Position : Director
Email Address : anand@one-above.com
Contact No. : +6012 - 392 9711
MR. KRITHARAN from YH PRECISION (M) SDN BHD
Position : Department Head
Email Address : tharan1488@gmail.com
Contact No. : +6012 - 304 1470
Personal Information
- Date of Birth: 07/24/94
- Nationality: Malaysian
- Driving License: D
Languages
English
Upper intermediate (B2)
Tamil
Bilingual or Proficient (C2)
Malay
Intermediate (B1)
Timeline
Account Cum Admin Executive
MNL SOLUTIONS PTE LTD
05.2024 - 10.2024
Admin Cum Accounts Assistants
ONE HOLIDAYS ABOVE SDN BHD
10.2018 - 03.2020
Customer Service & Delivery Clerk Executive
YH PRECISION (M) SDN BHD
03.2014 - 09.2018
High School Diploma -
INTERNATIONAL ASSOCIATION OF ACCOUNTING PROFESSION
04.2001 - 05.2014
No Degree - DIPLOMA IN INFORMATION TECHNOLOGY
INTRA INTERNATIONAL COLLEGE
04.2001 -
Account Executive
JASALAND PROPERTY MANAGEMENT (KL) SDN BHD
2 2021 - 05.2024