GHAYATHRI GUNASEAKARAN
Office Administrator
Pasir Gudang
Summary
Experienced Administrative Assistant with a strong track record of delivering exceptional customer service in fast-paced environments. Highly detail-oriented and skilled in multitasking to make sound decisions. Possesses a self-motivated work ethic and excels both independently and as a collaborative team member.
Overview
4
4
years of professional experience
4
4
years of post-secondary education
3
3
Languages
Work History
Administrative Assistant
Skygrilles Pte.Ltd
05.2024 - Current
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Liaised between clients and vendors and maintained effective lines of communication.
Office Administrator (Internship)
Gerbang Rezeki Engineering Sdn.Bhd
06.2023 - 11.2023
- Managed calendars, scheduled appointments, and arranged meetings and conferences
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Prepared and distributed reports, presentations, and other materials
- Handled confidential documents and maintained their proper organization
Office Administrator
Majlis Perbandaran Pasir Gudang
02.2022 - 01.2023
- Assisted in managing and coordinating schedules, meetings, and travel arrangements for other department staffs
- Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
- Keep databases in check and update them regularly
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Office Administrator
AL Abrar Resources Sdn Bhd
01.2021 - 01.2022
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Coordinate and schedule meetings and conferences with internal and external stakeholders
- Prepare and distribute meeting agendas, minutes, and other relevant materials
- Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
- Orders supplies and equipment; maintains service contracts on office equipment
Education
Information System Administration
KOLEJ KEMAHIRAN JOHOR
JOHOR BAHRU 04.2020 - 01.2024
Skills
- Detail-Oriented Project Coordination
- Prioritization and Scheduling
- Strong Verbal Communication
- Collaborative Teamwork
- Independent Work Proficiency
- Effective Team Engagement
- Meticulous Attention to Detail
- Accurate Data Entry
- Proficient in Computer Applications
- Office Administration
- Efficient Mail Management
- Excel Proficiency
- Skilled in Microsoft Word Functions
- Document Management
- Invoice Management
- Expertise in Microsoft Outlook
- Effective Scheduling Management
Timeline
Administrative Assistant
Skygrilles Pte.Ltd
05.2024 - Current
Office Administrator (Internship)
Gerbang Rezeki Engineering Sdn.Bhd
06.2023 - 11.2023
Office Administrator
Majlis Perbandaran Pasir Gudang
02.2022 - 01.2023
Office Administrator
AL Abrar Resources Sdn Bhd
01.2021 - 01.2022
Information System Administration
KOLEJ KEMAHIRAN JOHOR
04.2020 - 01.2024
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