Finn Oh Chwee Chwee

Key Responsibilities

• Ensure that the procurement processes comply strictly with the Cruise Centre’s financial and operations policies requirements.
• Advise users on procurement strategy and prepare project budget and tender documents (pre and post contract administration and procedures).
• Ensure that all projects scheduled to be called in timely manner and within budget allocated
• Coordinate closely with contractors/sub-contractors or site teams to ensure delivery of results.
• Monitor the progress of projects and working closely with project team on progress claims and variation orders.
• Handle all contracts from term contracts, upgrading, improvement projects.
• Preparation of Letter of Award and all relevant approval papers for the management’s review and approval.
• Issue PO and managing PO amendments due to operations needs.
• Reviewing of procurement procedures, processes and practices to minimize loopholes and to maintain compliance with the Cruise Centre’s regulation
• Working closely and conduct regular meetings with finance, operations, consultants, contractors, clients and users, etc. to resolve contractual issues and claim
• Conduct regular cleaning inspections/meetings at Harbourfront Passenger Terminal (HFPT), Tanah Merah Ferry Termina (TMFT), Pasir Panjang Ferry Terminal (PPFT)
• Working closely with vendors to ensure supplies, services and manpower supply meet Operations’ fluctuating demands for security, porters, cleaners, etc especially during cruise season.
• Member of the Steering Committee in driving the eProcurement System initiative.
• Maintained a clean, safe, and organized store environment to enhance the customer experience.

• Conduct Request for Proposal (RFP) and Request for Quotation (RFQ)
• Drafting of Tender Documents and Agreements
• Ensure that the processes comply strictly with the Town Council’s Act and Town Councils Financial Rules and Compliances requirements
• Negotiation
• Advise users on procurement strategy and prepare project budget and tender documents (pre and post contract administration and procedures)
• Tender Award
• Ensure that all projects scheduled to be called in timely manner and within budget allocated
• Coordinate closely with contractors/sub-contractors or site teams to ensure delivery of results
• Contract Administration
• Monitor the progress of projects and working closely with project team on progress claims and variation orders
• Contract Variations and Re-measurement
• Handle all contracts from term contracts lift maintenance contracts, upgrading, cyclical works, improvement projects
• Contract Renewal
• Preparation of Letter of Award and all relevant approval papers for the Town Council Committee’s review and approval
• Contract Closeout
• Reviewing of procurement procedures, processes and practices to minimize loopholes and to maintain compliance with the Town Council’s regulation
• Vendors Management
• Prepare a clear development brief in respect of the project’s quality, cost and time requirements and limitations
• Implement vendor management best practices
• Conduct project meetings with consultants, Contractors, Clients, etc
• Conduct regular assessment of vendors’ performance
• Conduct conditional inspection on existing buildings and inspection for handing and takeover of projects
• Provide support on technical issues to client
• Perform project management work in building repairs and replacement and additional and alternative works.

• Committed to on-time project completion
• Poised and friendly demeanor in interactions with individuals of all levels
• Trustworthy, discreet with a high Level of integrity
• Responsible for guiding and ensuring that the users/project team execute all hospital purchases requests for goods and services assigned (both operational and project based) are completed in a timely manner through meticulous and proactive planning
• Resolving Contractual issues and claims by project teams
• Manage escalation process and follow through to successful settlement
• Providing advice to users on procurement policies, procedures and processes
• Actively participate in the generation of RFQ/RFP by engaging the respective users closely in order to understand their needs/requirements better
• Forming and working with the Tender Evaluation Committee to come up with the relevant Tender evaluation criteria for evaluating the Tender Submissions to ensure compliance to Tender Specifications in order to select the most suitable vendor based on price, quality, delivery and services at terms most favorable towards value-for-money after Tender close
• Develop cost reduction strategies/activities and negotiate with vendors to ensure that the hospital obtains the best possible deals available while maintaining the appropriate quality standards and efficiency of the operations
• Preparation of Letter of Award and all relevant approval papers for the management’s review and approval
• Approving of purchase requisition and issuing of Purchase Orders for management’s approval and liaising closely with Finance for vendors’ payments
• Reviewing of procurement procedures, processes and practices to minimize loopholes and to maintain compliance with the hospital/government’s regulations.

Key Responsibilities (Tender Calling)

• Providing advice to users on organization’s procurement policies, procedures and processes as well as reporting to management on loopholes that may lead to possible procurement lapses
• Handle and coordinate divisional and inter-divisional procurement requests for non-construction related goods and services for users from various divisions like Admin Services, Human Resource, Corporate Communications, Policy Planning, etc.
• Liaising with users on their tender specifications, price schedules, conditions of contract, etc. and preparing all relevant tender documents required for tender calling
• Soliciting competitive quotations as per tender requirements from various sources prior to tender calling to ensure users have allocate adequate budget for their respective contracts
• Reviewing, evaluating and analyzing tender submissions to ensure compliance to tender requirements and advising users on the selection of vendors based on considerations like price, quality standards and delivery at terms most favorable towards value for money during tender evaluation stage
• Preparing the required documentation for contract award and integrating the new contract into the IT system for contract administration and monitoring

Key Responsibilities ( Contract Administration )

• Monitoring and processing monthly payment claims for all contracts
• Work closely with users to assess and monitor all requests for variations and variation orders are done within budgets limit
• Collaborate with user departments and contractors to resolve issues related to requirements, substitutions, priorities, damages, quality, delivery and other important terms & conditions as indicated in the Contract documents and to raise the variations as and when required.
• Maintain and review procurement related files, records and other internal documentation concerning past and present transaction.
• Enhanced customer satisfaction by streamlining communication channels and improving response times.

• Responsible for all direct purchasing all materials and services required by the respective projects
• Ensuring that all Material Requisition are promptly approved by the respective Project Managers
• To solicit competitive quotations and negotiate terms with various sources in order to select the vendor with the price, quality and delivery terms that is most favorable to the company prior to purchase in order to achieve budget, cost savings and OTD objectives
• Obtain, submit and review the required material certificates provided by vendors with the Quality Assurance Department prior to purchase
• Liaise closely between vendors, project engineers and logistics department to check for conformity to plants, maintenance and production requirements and to resolve issues relating to substitutions, damages and inferior quality to ensure on-time delivery as well as to expediate urgent orders
• Keep up-to-date with the current market conditions to make recommendations according to make valid vendor recommendations based on current price trends and purchasing availability
• Resolve all vendors’ payment issues with Finance
• Perform all other duties as may be assigned.

• Assist in processing and converting all purchase requisitions into purchase order.
• (a) Project Materials ( JIT ) Examples: Plates, Pipes & Fitting, Paints etc (b) Indirect Materials ( MRO ) Examples: Hand tools, Machines, Electrical Items, etc (c) Acquiring Services (Machining, Galvanizing, Blasting & Painting, Transport, etc) (d) All other Items & Services required
• Pricing & Contract Terms Negotiation with potential suppliers to achieve company's cost objectives
• Source and develop vendors base though compiling & analyzing vendors’ quality, price & performance data to achieve procurement goal
• Manage Supplier Performance to achieve deliveries in key performance measures (pricing, quality, delivery and service requirements)
• Ensure accuracy & timely supply of all required items & services
• Close Working Relationships with Production/Engineering/Projects/Store Personnel on the accuracy of the project materials specifications
• Manage & expedite materials on order from vendors to ensure delivery schedule adheres to project schedule requirement
• Monitoring of the delivery schedule of incoming goods by liaising & negotiating with both vendors & internal departments to ensure on time delivery
• Liaise with vendors to resolve discrepancies issues.
• Devised and executed annual purchasing plans and contracts.