Fazlina Samat
Summary
Accomplished Office Administrator with an experience of more that 15 years, adept in office and document management. Excelled in meeting facilitation and administration, enhancing team welfare and vendor relations through effective negotiation and customer service skills. Demonstrated ability to handle confidential information securely, contributing to a positive and efficient work environment.
Overview
13
13
years of professional experience
Work History
Team Administrator
Equinix Asia-Pacific
02.2023 - 12.2024
- Organized meetings and events with a professional approach, promoting a positive image of the company.
- Developed strong relationships with vendors and suppliers, enabling better negotiation deals for essential services or products.
- Collaborated with cross-functional teams to achieve common objectives efficiently.
- Handled confidential documents securely, maintaining privacy and trust among colleagues and clients.
- Enhance the welfare of teams through virtual, in-office employee engagement, well-being activities.
- Maintain the activities and planning calendar for the team including the preparation and circulation of newsletters.
- Assisting the leadership team with support across all represented functions.
- Appointed first aider and fire warden.
Office Administrator
MSD International GmbH (Singapore Branch)
06.2017 - 02.2023
- Directors’ calendar management.
- Maintaining team Directory Listing.
- Travel management and expense reporting/ submission.
- Consolidation and ordering business card for IT employees.
- Organizing, arranging, and coordinating meetings for directors.
- Hospitality management including preparing and executing overseas guests’ agenda when required.
- Putting up PR/PO request via SAP System.
- Point of contact for new staff on general information such as Laptop collection, Business Card orders, travel profile set-up etc.
- Coordinating the logistics and operations for meetings, conferences, and special events for the IT division.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Maintain service agreements, contracts, and renewals of office inventories.
- Accruals on month end for team open purchase orders.
- Maintain and keep track of blanket purchase orders.
Assistant Admin Executive
Wing Ngai Engineering Pte Ltd
03.2016 - 06.2017
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Collected data, input records, and protected electronic files.
- Improved customer satisfaction by promptly addressing inquiries and resolving issues in a timely manner.
- Assisted sales director in generation of quotations and delivery orders
- Assisted Finance in payroll, invoicing and creditor bills.
- Travel arrangements and claims for managers .
Administration Officer Cum Site Purchaser
PENTA OCEAN CONSTRUCTION CO. LTD
12.2011 - 02.2015
- Developed strong working relationships with colleagues, contributing to a positive work environment.
- Provided customer service, addressing inquiries professionally and in a timely manner.
- Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel.
- Aided colleagues, managers, and customers through regular communication and assistance.
- Collection, inquiry and negotiations of quotations for hardware items, purchasing & confirmation of receipt of delivered goods.
- Documentation (requisition form, comparison chart, purchase order, etc) & checking the invoice and submission to account section.
- Assisted accountant of inputting invoice to the accounting system for submission to main office for payment.
- Stock control of stationery, pantry items & household goods, drinking water and diesel.
- Document control of personal data of staff and workers, training record of staff and workers, invoice and account slip and asset list and related documents.
- Maintenance of Office equipment, electrical equipment and PPE (staff & workers).
- Personnel management of staff personal data, workers salary, work permit application, checking of time card (working time calculation), leave application and staff movement chart.
- Arranged training courses for staff and workers.
- Arranged company transport, kept driver mileage record, vehicle movement control and vehicle servicing.
- Planned and arranged of site ceremonies (year-end dinner, 7th month prayers, etc)
Education
Diploma in Islamic Studies -
International Islamic University of Malaysia IIUM
Singapore11.2017
Diploma in Business Studies - Administration Management
PSB Academy
Singapore12.2011
NiTeC in Business Studies - Administration/Management
ITE Clementi
Singapore12.2002
Skills
Office Management
Document Management
Meeting facilitation
Administration Management
Customer Service
Timeline
Team Administrator
Equinix Asia-Pacific
02.2023 - 12.2024
Office Administrator
MSD International GmbH (Singapore Branch)
06.2017 - 02.2023
Assistant Admin Executive
Wing Ngai Engineering Pte Ltd
03.2016 - 06.2017
Administration Officer Cum Site Purchaser
PENTA OCEAN CONSTRUCTION CO. LTD
12.2011 - 02.2015
Diploma in Islamic Studies -
International Islamic University of Malaysia IIUM
Diploma in Business Studies - Administration Management
PSB Academy
NiTeC in Business Studies - Administration/Management
ITE Clementi
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