Er Sun Qi

Account Receivable

• Managed daily accounts receivable processes, including invoicing, payment collection, and reconciliation for a portfolio of clients.
• Coordinated with clients to resolve discrepancies, handle payment disputes, and ensure timely collection of outstanding payments.
• Monitored accounts for overdue payments, followed up with clients via email, phone, and mail to ensure collection goals were met.
• Processed and applied payments accurately to customer accounts, maintaining up-to-date and accurate records.
• Generated weekly and monthly ageing reports to track overdue invoices and communicate account status to management.
• Reconciled customer accounts and ensured the timely posting of credits and adjustments.
• Assisted in month-end closing activities by preparing reports and supporting documentation for the finance team.

Account Payable

• Processed and verified invoices for payment, ensuring accuracy and compliance with company policies.
• Managed vendor accounts, including setting up new vendors, maintaining up-to-date contact information, and resolving billing issues.
• Prepared and issued payments for invoices via checks, ACH transfers, or wire transfers.
• Conducted weekly/monthly reconciliation of accounts payable ledger, ensuring all invoices were accounted for and payments processed on time.
• Worked closely with vendors to resolve discrepancies, issues, and payment disputes, maintaining strong business relationships.
• Monitored cash flow and expenses by tracking outstanding payables, ensuring that all payments were made in a timely manner to avoid late fees.
• Supported month-end and year-end closing activities, preparing reports and providing necessary documentation for the finance team.
• Assisted in the preparation of financial statements by providing accurate accounts payable data.
• Ensured compliance with federal, state, and local tax regulations regarding payments, including withholding taxes and reporting requirements.

Procurement

• Managed the full procurement process, including sourcing suppliers, obtaining quotes, negotiating terms, and purchasing goods and services in line with organizational requirements.
• Developed and maintained strong relationships with vendors and suppliers, ensuring reliability, quality, and competitive pricing.
• Coordinated the purchasing of materials, equipment, and services while adhering to budgets and procurement timelines.
• Collaborated with internal departments (finance, operations, and production) to understand requirements and ensure seamless procurement of goods and services.
• Analyzed market trends to identify cost-saving opportunities and recommend sourcing strategies.
• Drafted and negotiated contracts, ensuring compliance with legal, regulatory, and quality standards.
• Processed purchase orders (POs), tracked deliveries, and verified receipt of goods/services to ensure compliance with agreed terms.
• Managed procurement budget, monitored spending, and tracked procurement metrics to ensure alignment with financial targets.
• Led supplier performance evaluations, addressing performance issues, and implementing corrective actions when necessary.
• Supported the implementation of a new procurement software system, improving efficiency and tracking of orders.

Logistic

• Managing the movement of goods from suppliers to warehouses, distribution centers, or customers to ensure timely delivery.
• Controlling logistics costs, reducing transportation expense

• Responsible for supporting Accounting operations in account payable, accounts receivable and month-end closing processes.
• Responsible for day to day functions of Account Receivable & Account Payable.
• Responsible for monthly functions of company Profit & Loss.
• Verify and reconcile the daily collection reports to ensure bank balances are updated regularly.
• Daily entry of financial transactions in accounting system to ensure the bank reconciliation process accurately and timely.
• Proper filling of all account & finance documents.
• To process and handle full of quotation and invoice.
• Process payment to suppliers