Elizabeth Desiree Tan

Key responsibilities as Legal Secretary:

• Provide efficient secretarial and administrative support to the lawyers in the practice;
• Maintain lawyer's clients contact list in the firm's CRM system;
• Prepare and send out bills including bill narrations;
• Track bill status and send out chasers;
• Open new legal files or close files;

Key responsibilities as covering Cluster Administrator

• Plan and support cluster and firm wide client and internal events, initiatives, projects;
• Plan and assist in the management of budget, consolidate ARs, bills and statements of accounts;
• Plan and manage cluster meetings of partners, lawyers and staff;
• Manage and revise internal workflow processes;
• Support in the hiring, assessment, promotion and exist of lawyers and staff;
• Collect and analyse data and maintain information relating to work capacity and work allocation;
• Allocate resources to all incoming work based on agreed parameters;
• Engage in regular feedback with lawyers and staff proactively to understand and optimise resourcing requirements; and
• Co-ordinate the training and continual development of new and existing lawyers and staff and monitor and record achievement of competencies

• Criminal law - learn and apply the Penal Code 1871
• Minutes taking during interviews
• Manage and schedule calls
• Write Representations and legal documents to the Court and Police
• Utilise the ICMS system to obtain client's court meeting dates, information of documents, view case status/details and upcoming trial dates
• Utilise IPRIS to schedule appointment for lawyers to meet clients
• Maintain and update lawyer's calendar
• Maintain and update client's files
• Draft, proofread and format routine correspondence

• Utilise Integrated Case Management System (ICMS) to obtain information of documents, view case details, updates of upcoming trial dates and Notes of Evidence.
• Utilise Elitigation to submit and file court documents such as Affidavits, Reply to the Defendant and Cause Book Search.
• Utilise IPRIS and/or Singapore Prison Service to schedule appointments for the lawyer to meet with client.
• Harness ACRA Search and QuestNet to search a company's liquidity and business profile.
• Maintained and updated calendars for important court dates, prison visits and meetings with clients.
• Drafted, proofread and format routine correspondence via email and letters such as Letter of Engagement, Warrant to Act, letter to Court and to clients and/or to the opposing parties.
• Maintained and organised case files (hard copy) and G-Drive (soft copy) in chronological order.
• Liasing with clients to schedule appointments, inform upcoming trial dates, disbursements and professional fees.
• Assisting with trial and/or court preparation including the assembly of legal documents such as exhibits, witness binders and affidavits.
• Harness Core Matter for conflict check, maintain client's professional fees and disbursements, generate and/or raise invoices and close case files.