Dolores Garcia Maala
Singapore
Summary
Dedicated and responsible individual committed to providing exceptional service to colleagues and utilizing expertise to contribute to company growth. Strong work ethic and passion for continuous learning, striving to enhance knowledge and skills in chosen field. Approach every task with dedication and hard work, aiming to make a valuable impact and actively contribute to organization development and success.
Overview
27
27
years of professional experience
Work History
Chief Administrative Officer
Kenda Singapore Pte Ltd
02.2013 - Current
- Issue Purchase Orders in a timely manner to suppliers and ensure that POs are raised correctly (quantities and specifications) and necessary approvals are obtained within timelines before purchases
- Coordinate with suppliers and logistics team and follow up on delays or orders that have been rescheduled
- Carry out all tasks allocated by Superior, which may include negotiating material cost and delivery terms
- Follow up with suppliers on promise date response within 3 working days and timely update of promise date in system
- Verify delivered materials against the specifications stated in the purchase order
- Packing of customer orders
- Adding and/or changing labels on goods to meet order requirements
- Ensure professional and timely preparation of shipping document for arrival and dispatch of ship spares
- Handle import, export or transhipment shipments for both Airfreight and Sea freight Shipment
- Communicating and coordinating effectively with clients on all shipping matter
- Provide a variety of complex administrative support duties to department
- Chasing for shipment from Suppliers/replying Supplier emails on shipment related issue
- Follow up with Customer in shipping update
- Provide Quotes on Return Material Authorization/Calibrations
- Provide In-door sales support such as working on enquiry from email
- Quotation Follow up
- Mass mailing / Marketing
- Handling payment issues to Customer/Supplier
- Perform other administrative duties such as filling, typing etc
Buyer/Purchasing Staff
Katolec Philippines Corporation
04.2005 - 03.2011
- Perform Material Requirement Planning upon receipt of customer Purchase Order
- Source, establish and maintain reliable supplier
- Performs supplier's evaluation and accreditation as necessary
- Conducts a supplier audit at least once a year
- Liaise with overseas supplier & internal/external customers for operations related matters
- Manage customer demand forecast and follow up to support and achieve shipment commitments to meet on-time delivery to customers
- Maintain complete updated purchasing records/data and pricing in the system
- Prepares purchase order based on approved price, MRP and quality sets by the customer
- Monitor status of purchase order and assure that delivery schedules are met
- Monitor production output and work with other departments to resolve issues meeting production schedule on a timely manner
- Verify delivered materials against the specifications stated in the purchase order
- Prepare and process requisitions and purchase orders for supplies and equipment
- Expediting, re-scheduling and handling excess and inventory control management
- Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts
- Coordinates with Material Control for the smooth flow of materials supply to production
- Submit purchasing related report to Supervisor
- Coordinates with Import/export staff in arranging shipment either import or export materials
Data encoder - Business Process Associate
AMDATEX Services Corp.(American Data Exchange Corporation)
03.2004 - 04.2005
- Encoding of data from legal paper details through computer program
- Verify and correct details of encode data from other department
Material Controller
NSG Philippines, Inc.
04.2001 - 10.2002
- Withdraws all items from Warehouse and General Affairs needed by Production, PPC, QA and R&D through MRIS
- Updates record and monitor all incoming materials from time to time included in the inventory reports
- Monitors status of all controlled items by preparing daily and weekly reports and submits to Production Planning engineer for checking
- Prepares Weekly & Monthly Inventory Report of handled items
Teacher
Light of the World Christian Academy
05.2000 - 11.2000
- Teaching Pre- Elementary students
Office Staff (On-The-Job-Trainee)
PT&T
04.1999 - 05.1999
New Accounts Staff (On-The-Job-Trainee)
Land Bank of the Philippines
10.1997 - 12.1997
Education
Bachelor of Science - Computer Science
San Pedro College of Business Administration
San Pedro, Laguna04.2000
High School -
San Pedro High School
San Pedro, Laguna01.1996
Elementary -
San Antonio Elementary School
San Pedro, Laguna01.1992
Skills
- Customer service
- Administrative management strategies
- Purchase order management
- Purchasing coordination
- Shipment coordination
- Microsoft forms
Seminarsworkshopstrainingsattended
- 5 Habits of Conscientious Workers, Splash Mountain Resort Los Baños, Laguna, 10/09/10, Creative moves Business outsourcing/Katolec Phils. Corp.
- ISO 9002:1994 & ISO 9001:2000, NSG Philippines Inc/ Laguna Technopark Biñan, Laguna, 11/19/01, NSG Philippines, Inc
- Career Motivation, Algon Resort Bo. Mamatid Cabuyao, Laguna, 03/24/98, Computer Department/San Pedro College Of Business Administration
Personal Information
- Place of Birth: San Antonio San Pedro, Laguna, Philippines
- Height: 5'2"
- Weight: 41.5 kgs
- Passport Number: P6602929B
- Date of Birth: 04/06/79
- Gender: Female
- Religion: Christian
Languages
English
Timeline
Chief Administrative Officer
Kenda Singapore Pte Ltd
02.2013 - Current
Buyer/Purchasing Staff
Katolec Philippines Corporation
04.2005 - 03.2011
Data encoder - Business Process Associate
AMDATEX Services Corp.(American Data Exchange Corporation)
03.2004 - 04.2005
Material Controller
NSG Philippines, Inc.
04.2001 - 10.2002
Teacher
Light of the World Christian Academy
05.2000 - 11.2000
Office Staff (On-The-Job-Trainee)
PT&T
04.1999 - 05.1999
New Accounts Staff (On-The-Job-Trainee)
Land Bank of the Philippines
10.1997 - 12.1997
High School -
San Pedro High School
Elementary -
San Antonio Elementary School
Bachelor of Science - Computer Science
San Pedro College of Business Administration
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