DIANA TEO
Summary
- 10 years in hotel operations & sales and 20 years in administrative support duties
- Adapt easily to different cultures and backgrounds
- Always inquisitive, resourceful to find solutions
- Proactive and initiate things independently.
- Having a positive attitude, happy to always guide and help others
- Relevant Experience: Proven track record (5+ years) as an Executive Assistant or similar role supporting C-level executives.
- Organizational Skills: Exceptional organizational and time management skills, adept at prioritizing tasks and meeting deadlines in a fast-paced environment.
- Software Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Communication Skills: Excellent verbal and written communication skills, demonstrating professionalism and diplomacy in all interactions.
- Confidentiality and Discretion: Ability to maintain confidentiality and handle sensitive information with discretion.
- Problem-Solving Abilities: Strong problem-solving abilities and attention to detail to effectively address challenges as they arise.
- Event Planning: Plan and coordinate executive-level meetings, events, and conferences, managing logistics, agenda preparation, and materials distribution to ensure successful outcomes.
Overview
10
10
years of professional experience
Work History
Senior Assistant
Partners Group
Singapore
02.2015 - 04.2024
- Maintained strict confidentiality of sensitive information while managing complex filing systems for both physical documents and digital records.
- Oversaw daily operations within the department, delegating tasks efficiently and maintaining a positive work environment for all team members.
- Provided exceptional support to executive leadership by managing schedules, coordinating travel arrangements, and preparing materials for meetings and presentations.
- Developed strong working relationships with internal departments and external partners, fostering seamless collaboration across teams.
A committee in the Diversity & Inclusion team to assists administrative part and organise events. Also a rep representing all Assistants from Singapore office in the Global Assistant Meetings.
General Administrative duties - assists Events Team in company events and other Team Assistants in team events
Sales & Marketing Coordinator
Oakwood Asia Pacific Ltd
Singapore
12.2013 - 12.2014
- Calendar scheduling, organize monthly calls with global department heads for Director of Sales and Senior Managers.
- Prepare travel plans, coordinate itinerary with global heads.
- Reconcile and prepare travel expenses
- Coordinate candidate for interviews and manage onboarding schedule for new joiners
- Organised office events for team building
Education
St Teresa Secondary School
Kuching, Sarawak, East MalaysiaSecretarial & Business Studies
Edwards Secretarial College
Perth, Western AustraliaSkills
- SAP Concur
- MS 365 Outlook Suites
- MS Teams
- SIEBEL CRM system
- eProcurement system
- Document Management System
References
Ms Keeran Mehra, Partners Group, Private Real Estate USA & Europe, Managing Director
Mobile: +65 86245501
Mr Euan Kennedy, Partners Group, Private Real Estate Asia, Vice-President (Investment)
Mobile: +65 96566805
Ms Kelly Xu, Partners Group, Asset Management Asia, Senior Manager
Mobile: +65 90122873
Languages
Malay
Advanced (C1)
Timeline
Senior Assistant
Partners Group
02.2015 - 04.2024
Sales & Marketing Coordinator
Oakwood Asia Pacific Ltd
12.2013 - 12.2014
St Teresa Secondary School
Secretarial & Business Studies
Edwards Secretarial College