DIANA TEO

Summary

10 years in hotel operations & sales and 20 years in administrative support duties
Adapt easily to different cultures and backgrounds
Always inquisitive, resourceful to find solutions
Proactive and initiate things independently.
Having a positive attitude, happy to always guide and help others
Relevant Experience: Proven track record (5+ years) as an Executive Assistant or similar role supporting C-level executives.
Organizational Skills: Exceptional organizational and time management skills, adept at prioritizing tasks and meeting deadlines in a fast-paced environment.
Software Proficiency: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Communication Skills: Excellent verbal and written communication skills, demonstrating professionalism and diplomacy in all interactions.
Confidentiality and Discretion: Ability to maintain confidentiality and handle sensitive information with discretion.
Problem-Solving Abilities: Strong problem-solving abilities and attention to detail to effectively address challenges as they arise.
Event Planning: Plan and coordinate executive-level meetings, events, and conferences, managing logistics, agenda preparation, and materials distribution to ensure successful outcomes.

Overview

years of professional experience

Work History

Senior Assistant

Partners Group

02.2015 - 04.2024

Maintained strict confidentiality of sensitive information while managing complex filing systems for both physical documents and digital records.
Oversaw daily operations within the department, delegating tasks efficiently and maintaining a positive work environment for all team members.
Provided exceptional support to executive leadership by managing schedules, coordinating travel arrangements, and preparing materials for meetings and presentations.
Developed strong working relationships with internal departments and external partners, fostering seamless collaboration across teams.

A committee in the Diversity & Inclusion team to assists administrative part and organise events. Also a rep representing all Assistants from Singapore office in the Global Assistant Meetings.

General Administrative duties - assists Events Team in company events and other Team Assistants in team events

Sales & Marketing Coordinator

Oakwood Asia Pacific Ltd

12.2013 - 12.2014

Calendar scheduling, organize monthly calls with global department heads for Director of Sales and Senior Managers.
Prepare travel plans, coordinate itinerary with global heads.
Reconcile and prepare travel expenses
Coordinate candidate for interviews and manage onboarding schedule for new joiners
Organised office events for team building

Education

St Teresa Secondary School

Kuching, Sarawak, East Malaysia

Secretarial & Business Studies

Edwards Secretarial College

Perth, Western Australia

Skills

SAP Concur
MS 365 Outlook Suites
MS Teams

SIEBEL CRM system
eProcurement system
Document Management System

References

Ms Keeran Mehra, Partners Group, Private Real Estate USA & Europe, Managing Director

Mobile: +65 86245501

Mr Euan Kennedy, Partners Group, Private Real Estate Asia, Vice-President (Investment)

Mobile: +65 96566805

Ms Kelly Xu, Partners Group, Asset Management Asia, Senior Manager

Mobile: +65 90122873

Languages

Malay

Advanced (C1)

Timeline