CLARICE PEREIRA
Sumang Walk
Summary
18 years’ experience in the administrative field. Excellent English written and verbal communication skills, with an eye for detail. Extremely productive in a high volume, highly stress environment. Ability to multitask. Proficient in the use of MYOB ,ACCPAC and SAP Concur. Highly productive in MS Office (Word, Excel, PowerPoint and Outlook). In-depth knowledge of office management systems, procedures and equipment such as printers and fax machines. Took a break from work to do caregiving and hoping to return to the workforce full-time.
Overview
16
16
years of professional experience
Work History
Office Administrator Level 4
The Bank of Nova Scotia
08.2021 - 09.2021
- Managed timely servicing and maintenance of office premises
- Managed premise security access and ensured relevant controls were in place for the Singapore office
- Managed expenses, billing/invoices and record keeping of contracts
- Procured office supplies and equipment
- Receptionist duties
Finance and Admin Assistant
Infraco Asia Development Pte Ltd
01.2018 - 02.2021
- Supported the Finance Manager in the accounting tasks
- Processed and reviewed vendor invoices in accordance to local policies and procedures and checked expense claims before sending to the out-sourced accountant for payment processing
- Arranged local and international couriers, managed staff leave, answered calls, manned the intercom and welcomed guests
- Ran errands to the bank, organized events, printed and scanned documents, mail distribution and archived documents
- Assisted legal department with scanning and filing of documents. Arranged signature signing of corporate secretarial documents, updated tracker and sent documents to the Corporate Secretary
- Supported efficient meetings - prepared meeting-room and equipment and printed meeting notes. Ordered and arranged food and beverage for meetings
- Arranged rapid office equipment repair and maintenance with vendors
Operations and Admin
Target Asset Management
10.2017 - 12.2017
- Trade settlements, valuation reports, reconciliation and filing.
Accounts and Admin Coordinator
Ketchum Pte Ltd
10.2015 - 05.2017
- Performed AP/AR function
- Generated sales invoices, processed vendor invoices and staff claims
- Keyed in all the accounting entries in MYOB and updated payments and receipts in MS Excel
- Kept track of time-sheets of staff in Clictime.com. and created job-codes for new projects in MYOB
- Onboarded new staff, kept track of staff leave and staff welfare
- Managed calendar and booked meeting rooms
- Handled visa application and booked accommodation for foreign staff
- Supervised and covered admin executive when she was on leave
- Proved successful working within tight deadlines and fast-paced atmosphere
Accounts cum admin assistant
Grandrich Corporation Pte Ltd
08.2010 - 07.2015
- Generated sales invoices, processed vendor invoices , created purchase order and quotations
- Keyed in all the accounting entries in MYOB
- Purchased telecommunication equipment from key suppliers in USA and Australia and sold to our counterpart in Jakarta
- Processed payroll in a timely manner during month end. Monitored staff leave
- Replenished office supplies and handled local and international courier
- Performed notarization and legalization of documents at law firm, Singapore Academy of Law, Ministry of Foreign Affairs and Embassy
- New startup - started the accounting system using MYOB
- Organized the filling system in a systematic way
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity
Accounts Assistant
Live on Stage
02.2010 - 08.2010
- Performed data entry, checked order chits, daily sales and inventory
- Processed foreign workers salaries for the Singers and Dancers in a timely manner. Used MS Excel to calculate
- Performed administrative and clerical duties such as word processing, data entry, faxing and copying
- Reviewed figures, postings and documents for correct entry, completeness and accuracy
Accounts Cum Admin Assistant
UTS Automotive
02.2004 - 11.2009
- Created invoices, credit notes, purchase orders, proforma invoices and quotations
- Generated Statement of Accounts for customers every month. Sent reminders and contacted customers for follow-up on payments
- Keyed in the sales and purchases in ACCPAC
- Trained new employee and monitored staff leave
- Worked on tender documents for Comfort Delgro and export documentation
- Handled the petty cash
- Improved the filing system
- Received and processed stock into inventory management system
Education
Level 2 Award in Computerized Book-keeping skills (MYOB) -
BMC Education Centre
Singapore Certificate in Practical Accounting -
Raja's Commercial College
Singapore Diploma - Business Administration
BMC International College
Singapore O Levels -
Katong Convent
Singapore Advanced Microsoft Word, Excel, PowerPoint, Access -
Informatics Computer School
Singapore Skills
- Administrative coordination
- SAP Concur
- Frontier E-leave System
- Clicktime
- MS Teams / Zoom / Skype for Business
- MYOB
- Worldcard Scanner
- CCTV / Access Cards
- Communication
- Time Management
Languages
English
Bilingual or Proficient (C2)
Malay
Bilingual or Proficient (C2)
Timeline
Office Administrator Level 4
The Bank of Nova Scotia
08.2021 - 09.2021
Finance and Admin Assistant
Infraco Asia Development Pte Ltd
01.2018 - 02.2021
Operations and Admin
Target Asset Management
10.2017 - 12.2017
Accounts and Admin Coordinator
Ketchum Pte Ltd
10.2015 - 05.2017
Accounts cum admin assistant
Grandrich Corporation Pte Ltd
08.2010 - 07.2015
Accounts Assistant
Live on Stage
02.2010 - 08.2010
Accounts Cum Admin Assistant
UTS Automotive
02.2004 - 11.2009
Level 2 Award in Computerized Book-keeping skills (MYOB) -
BMC Education Centre
Certificate in Practical Accounting -
Raja's Commercial College
Diploma - Business Administration
BMC International College
O Levels -
Katong Convent
Advanced Microsoft Word, Excel, PowerPoint, Access -
Informatics Computer School
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