CHIN SOOK HUI
Corporate Secretarial
Johor Bahru
Summary
Highly motivated and detail-oriented professional with proficiency in Microsoft Office tools. Seeking a challenging position in the business industry to leverage strong administrative skills for personal and organizational growth. Committed to delivering exceptional results and contributing to team success.
Overview
6
6
years of professional experience
8
8
years of post-secondary education
Work History
Associate (Corporate Secretarial)
Vistra Corporate Services (Malaysia) Sdn. Bhd.
6 2024 - Current
- Assist in handling company secretarial matters for offshore companies (BVI jurisdictions)
- Ensure documents and files are correctly named, saved and maintained in the database
- Ensure statutory records are up to date in Viewpoint
- Provide KYC support and maintain KYC documentation
- Provide administrative support to the corporate secretarial teams in Hong Kong office
- Oversee issuing of invoices and follow up on payments
- Prepare and arrange statutory forms and resolutions for filling with BVI Registry
- Perform other duties as assigned by team leader (i.e.: update credit control list, recurring invoices list)
Junior Executive (Corporate Secretarial)
Boardroom Corporate Services Sdn. Bhd.
2020.09 - 2024.05
- Assist Company Secretary in preparation of the statutory forms/documents for timely filing to Companies Commission of Malaysia (CCM), Bursa Malaysia Securities Berhad (BMSB) and other regulatory bodies in compliance with their respective requirements
- Ensure the statutory records (including register of members, directors, secretaries, written resolutions and minutes of meetings) are properly kept and updated (In physical minutes book, server and S2000)
- Attend meeting and prepare minutes of meeting
- Liaise with shareholders, auditors, lawyers, share registrar and other professionals on secretarial related matters
- Assist in scrutineer services
- Assist Company Secretary in all aspects of secretarial duties and function.
Purchasing Executive
Classic Advantage Sdn. Bhd.
2019.07 - 2020.08
- Perform daily purchasing operation for core and non-core supplier
- Overview project buy plan, arrange and follow up delivery of goods incoming, issuing purchase requisition and purchase order, monitor stock availability time by time to support production flow
- Sourcing materials, request quotation, price comparing between suppliers, collaborate with other departments on invoicing and goods receive issue and others ad-hoc duties when required.
Account Assistant
TYS Engineering & Construction Sdn. Bhd.
2019.03 - 2019.06
- Perform daily accounting operation includes transactions record, document and file receipts, review unpaid bills from vendors, prepare invoices and etc
- Provide administrative support like filling, data entry, bookkeeping, photocopying, call screening and other ad-hoc tasks.
Account cum HR Assistant
HQ Stainless Steel Sdn. Bhd.
2018.08 - 2019.02
- Assist in general accounts payable operation including creditor statement overview, A/P invoice entry, and A/P payment preparation
- Handle UBS payroll system, update employee personal file and other documenting job related with human resource field.
Education
Bachelor of Business Administration (Honours) - Finance
Raffles University Iskandar
2016.01 - 2018.05
Foundation in Health Science - undefined
Asia Metropolitan University
2013.04 - 2014.05
Secondary School - undefined
SMK Taman Selesa Jaya (Jalan Silat Lincah)
2007.01 - 2011.05
Skills
Microsoft office
Willing to learn
Self-discipline
Responsible
Mandarin
English
Malay
Data privacy
Corporate Governance
Corporate Law
Time Management
Document filing
Collaboration and Teamwork
Extracurricularactivitiesandawards
- 2017, Raffles University Iskandar Business Club Committee Dean’s Award, Community Services
- 2013, First Runner-up in Badminton Tournament (Woman Double Category), Asia Metropolitan University
- 2012, Program Latihan Khidmat Negara (PLKN), Government Services
- 2009, Participated in Johor District Parade Competition, SMK Taman Selesa Jaya
- 2008, Second Runner-up in Basketball Tournament (Woman Category), SMK Taman Selesa Jaya
Personal Information
Date of Birth: 01/11/94
Timeline
Junior Executive (Corporate Secretarial)
Boardroom Corporate Services Sdn. Bhd.
2020.09 - 2024.05
Purchasing Executive
Classic Advantage Sdn. Bhd.
2019.07 - 2020.08
Account Assistant
TYS Engineering & Construction Sdn. Bhd.
2019.03 - 2019.06
Account cum HR Assistant
HQ Stainless Steel Sdn. Bhd.
2018.08 - 2019.02
Bachelor of Business Administration (Honours) - Finance
Raffles University Iskandar
2016.01 - 2018.05
Foundation in Health Science - undefined
Asia Metropolitan University
2013.04 - 2014.05
Secondary School - undefined
SMK Taman Selesa Jaya (Jalan Silat Lincah)
2007.01 - 2011.05
Associate (Corporate Secretarial)
Vistra Corporate Services (Malaysia) Sdn. Bhd.
6 2024 - Current
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