Chen Yi Lin

• Provide high-level administrative support to company senior executives
• Assist with travel planning, expense claims and meeting arrangements
• Assist or handle special projects and tasks (such as organising events, staff engagements, CSR initiatives, etc.) assigned by executives
• Undertake general office management duties such as upkeeping of the office, managing vendors and maintaining office supplies and equipment
• Handling inbound/outbound communications, postal and courier requirements
• Support in record-keeping, data entry and generating reports
• Provide human resources support such as new employees' onboarding, advertising positions, screening applicants, and organising interviews
• Support the broader team with adhoc administrative requests
• Project Management
• Coordinate project logistics to ensure timelines and deliverables are met
• Assist in the initial setup of projects such as surveyors/respondents' recruitment, liaising with vendors, prepping necessary tools and incentives, and organising briefing
• Monitor fieldwork progress across projects
• Assist in vendor management and onboarding
• Support in cost management - from tracking to documenting expenses
• Prepare data and provide support for data analysis and reporting

• Complies with Procurement Policy and SOPs for all stages of purchasing procedures with timely and accurate entries in systems, as well as verifying and obtaining approvals of invoices for settlement by Finance, including updates of Purchase Orders/Asset listings, good receipts and other trackers, etc.
• Co-ordinates with contract cleaners in upkeeping the DC environment and office.
• Participate in weekly site walk with the Operations Team to ensure safety and cleanliness of the DC environment.
• Ensures sufficient supplies of office stationeries/supplies, pantry items, weekly fruits, FirstAid box, AED, etc.
• Meeting room management which includes calendar bookings, ensuring that the meeting rooms are clean and well-stocked, and the equipment are in working condition.
• Obtains security clearance for external visits, preparation of refreshments for VIPs/visitors and supervise vendors' movements for deliveries, service & maintenance works. • Supports DC team's approved expense claims (eg. Business travel, travel, uniform/safety shoes claims, etc.) by keying into system and submitting for approval.
• Takes minutes of DC Admin Support meetings and follow-up on admin functions, etc. • Follows through maintenance schedules of office equipment and pantry electrical to ensure optimal uptime.
• Initiates DC and office festive decorations and organises teambonding events to promote and strengthen camaraderie.
• Admin supports on the logistics for Emergency Respond Drills and Pandemic Plans.
• Responsible for maintaining records of office postage and courier services.
• Any other duties or project as assigned by the Management

• Delivered confidential administrative support to Vice Presidents at Tech Data Headquarters, ensuring seamless operations
• Expertly managed calendar coordination for local and regional executives, prioritizing tasks and optimizing schedules for maximum efficiency
• Coordinated all aspects of executive travel arrangements, including bookings, visa applications, and itinerary adjustments
• Successfully organized corporate events, such as town hall sessions and leadership meetings, enhancing team engagement and collaboration
• Proactively handled additional administrative responsibilities and special projects as needed to support executive functions

• Streamlined office procedures for enhanced organizational effectiveness
• Created a positive work environment through effective communication and safety
• Managed budgets, invoices, and claims to ensure financial compliance
• Coordinated HR processes, including onboarding and interview scheduling
• Office admin to organize and coordinate administrative duties and office procedures
• Also to create a pleasant work environment, ensuring high level of organizational effectiveness, communication and safety
• Perform secretarial and general office administrative duties including office equipment maintenance, performing reception functions, managing common areas, meeting and travel arrangements
• Responsible for assisting in HR functions, such as interview arrangements, preparation for new joiners, insurance managements and documentary managements
• Responsible for assisting in Finance functions that includes control of Administration budget & cost, handling invoice, claims and cheques issues according to process and compliance
• Other administrative responsibilities / projects as and when required