Charley Tupaz
Singapore
Summary
Dedicated and results-oriented professional with extensive experience in office management and IT administration. Seeking a challenging role where I can leverage my organizational skills, leadership abilities, and technical expertise to contribute effectively to the success of the organization. Passionate about optimizing office processes, enhancing IT infrastructure, and fostering a productive work environment.
Overview
19
19
years of professional experience
3
3
Languages
Work History
Senior Executive- Administration & IT
Structo Pte Ltd
3 2022 - Current
- Manage daily office operations, including mail distribution, supply management, and facility maintenance
- Coordinate office logistics for meetings, events, and conferences, ensuring seamless execution
- Develop and implement office policies and procedures to streamline processes and improve efficiency
- Handle vendor relationships, negotiate contracts, and manage office expenses within budgetary constraints
- Maintain office records, databases, and filing systems to ensure accuracy and accessibility of information
- Event Planning organizing company events, meetings, conferences, and other gatherings, including venue selection, catering, scheduling, and logistics
- Vendor and Supplier Management, liaising with vendors, suppliers, and service providers, negotiating contracts, and ensuring timely delivery of services and supplies
- Serve as the primary point of contact for internal and external stakeholders, providing exceptional customer service
- Coordinate with department heads to support their administrative needs and facilitate cross-functional collaboration
- Assist in recruiting efforts by scheduling interviews, managing candidate communications, and onboarding new hires
- Conduct orientation sessions for new employees, introducing them to company policies, procedures, and culture
- Foster a positive and inclusive work environment by organizing team-building activities and employee engagement initiatives
- Collaborate and work with different department head ( Finance, HR, IT, Marketing )
- Ad hoc requirements for the smooth running of office operations
- Contributing to strategic planning initiatives, identifying areas for improvement, and implementing process improvements to enhance efficiency and productivity.
Office Administrator / EA for CEO / IT Assistant / EHS
06.2020 - 03.2022
- In charge of communication flow within and outside the work sites, sort incoming and outgoing messages and mails, receive packages and prepare the same for sending out, put up relevant posters and remove when obsolete, assign places for office equipment
- Manage office budget, handle general administration of expenses, petty cash and claims
- Identify opportunities for process and office management improvements, and design and implement new systems
- Schedule meeting for CEO, SLT’s, staff and guests
- Maintain workplace safety and health
- ISO – 45001 Internal Auditor ( Safety ) -WSH – RA and FSH for Office and Production site
- First Aider ( Red Cross Licenced ) and SMM Officer
- Supporting role for the Incident Commander ( RA- Leader )
- Streamline procurement processes, manage company asset inventory, maintain an internal system to keep track of asset allocation, storage etc
- Submitting PR/PO requests
- Manage company vendors and liaise with corporate purchasers to ensure basic office supplies: stationery, IT equipment, safety PPE etc
- In charge of internal IT and PIC for external IT
- Corporate IT
- Created and lead IT Policy and Business Travel Policy
- User management for Productivity software and utility software
- Maintain a positive company image by acting as first line of contact to visitors, customers, vendors in person, online and via telephone
- Assist with office layout planning and office moves, if any, and with managing and maintaining IT infrastructure
- Coordinate regular routine maintenance with building management and cleaners
- Maintain and restock office and pantry supplies
- Purchase, assign to and retrieve from employees their tools of trade, i.e laptops, PC, etc
- During onboarding and offboarding
- Prepare and assign employee workstations
- Organize team and company events to help build a positive work environment and increase employee engagement, e.g
- Townhall meetings, company parties, etc
- Created policies ie Business Travel Request, IT Policies and EHS
- Assist in hr- Onboarding, Offboarding, set up of email, accounts and software needed
- Handles software accounts for all office related software’s
- Collaborated with inter-departmental process and projects such as HR, IT and Operations
- Controller of all office documentation and office software’s ( building plans, certificates etc )
- Other office administrative matters when required
- Handle all logistics CEO related- Interact with leadership, internally and externally
- Lead for employee engagement
- Act as overall internal helpdesk for the company
- Handles – Office Admin, Facility, IT, Employee Engagement, EHS and CEO assistant.
Snr Sales and Customer Service
RCI Singapore Pte Ltd
01.2017 - 01.2020
Senior Sales and Customer Service / Office Admin
Sage9 Pte Ltd
01.2013 - 01.2017
Customer Acquisition Officer
Efusion Solutions
01.2011 - 01.2013
Office Manager
SOL Plus Japan Ltd
01.2005 - 01.2010
Education
ISO 45001:2018 Internal Auditor -
CCIS Singapore
Project Management - undefined
Simplified LinkedIn
Standard First Aid, CPR and AED Occupational First Aid - undefined
Digital Garage – Digital Marketing - undefined
Certificate in Adobe Design - undefined
Acadia Training Centre, Singapore
Marketing Management-inc - undefined
De La Salle College of Saint Benilde, Philippines
Information Technology - undefined
AMA Computer University, Philippines
Secondary Education - undefined
Saint Francis of Assisi College System, Philippines
Skills
MS Office
undefinedReferences
- Zolynn Ong, Structo Pte Ltd, Senior Manager, +6594366080
- Mr Ludovic Terru, Structo Pte Ltd, Global Head of Operations, +65 87932301
- Ms May Laroza, Structo Pte Ltd, Chief People Person, +65 83636920
- Mr Toh Ghim Wei, RCI Singapore, Team Leader, +65 96547142
- Mr Peter Chan, Sage9 Pt Ltd, Chief Technical Officer, +65 93668228
Timeline
Office Administrator / EA for CEO / IT Assistant / EHS
06.2020 - 03.2022
Snr Sales and Customer Service
RCI Singapore Pte Ltd
01.2017 - 01.2020
Senior Sales and Customer Service / Office Admin
Sage9 Pte Ltd
01.2013 - 01.2017
Customer Acquisition Officer
Efusion Solutions
01.2011 - 01.2013
Office Manager
SOL Plus Japan Ltd
01.2005 - 01.2010
Senior Executive- Administration & IT
Structo Pte Ltd
3 2022 - Current
ISO 45001:2018 Internal Auditor -
CCIS Singapore
Project Management - undefined
Simplified LinkedIn
Standard First Aid, CPR and AED Occupational First Aid - undefined
Digital Garage – Digital Marketing - undefined
Certificate in Adobe Design - undefined
Acadia Training Centre, Singapore
Marketing Management-inc - undefined
De La Salle College of Saint Benilde, Philippines
Information Technology - undefined
AMA Computer University, Philippines
Secondary Education - undefined
Saint Francis of Assisi College System, Philippines
Similar Profiles
Lin ZhenjiLin Zhenji
Production Technician at Structo Pte LtdProduction Technician at Structo Pte Ltd
S. NiroshiniS. Niroshini
Manufacturing Technician at Concentrate Manufacturing Pte LtdManufacturing Technician at Concentrate Manufacturing Pte Ltd
Muthuraman MukeshMuthuraman Mukesh
Logistics Assistant at DHL Supply Chain Singapore Pte LtdLogistics Assistant at DHL Supply Chain Singapore Pte Ltd
Goolnora ArslanovaGoolnora Arslanova
KYC Analyst at Crédit Agricole CIBKYC Analyst at Crédit Agricole CIB
Eugene TeeEugene Tee
Business Sales and Service Manager at Standard Chartered BankBusiness Sales and Service Manager at Standard Chartered Bank