Candy Tan
Summary
Secretarial and administrative with 20+ years of experience in supporting the senior level executives. Expertise in scheduling and coordinating meetings, managing travel and expense claims, and preparing reports. Detail-oriented team player with strong organizational skills in fast-paced environments. Organized and self-motivated work ethic to perform effectively in independent or team environments. Proven track record of maintaining efficient office operations. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Project Secretary
Engie Impact Pte Ltd (MNC)
05.2022 - Current
- Providing administrative support and coordinating project management activities, resources and information relating to APAC team
- Monitoring and tracking project progress in excel, development of business credentials and update project team member CVs
- Preparation of tender documents and submitting through client designated platform
- Assist in vendor and client onboarding process
- Providing HR support on employees onboarding, gathering project performance reviews and also act as Data Protection Officer for APAC Singapore office
- Acting as point of contact and driving collaboration with colleagues in APAC and EMEA team to make operations more streamlined
- Supporting EMEA Sales Operations team by managing APAC Directors’ Sales pipeline in Salesforce platform and updating Commercial monthly report
- Supporting EMEA WFM team in implementation of multiple initiatives (ie
- Project Management tool – Smartsheet Scheduler and Planisware; Knowledge Management tool – GENIE and EVE; vendor onboarding process for APAC) and provide training to APAC team
- Ad-hoc support for marketing events, act as fire warden and part of Engie SEA D&D committee.
Project Secretary
P&T Architects & Engineers Pte Ltd
07.2020 - 02.2022
- Provide secretarial support to 3 Directors, organizing travel arrangements, processing visa and expense claims reimbursement
- Assist in preparation of PowerPoint for presentation
- Renewal of licenses and Professional Engineer memberships
- Prepare Fee Proposals and Tender submission
- Support engineers for E-submission to various government authorities and downloading of authorities’ reply through Corenet system
- Submit monthly audit report to HDB
- Maintaining project database & paper/E-filing
- Assisting in general office administrative matters, etc.
Confidential Secretary
Keppel Land Limited
11.2011 - 04.2020
- Secretarial and administrative support to General Manager, Deputy General Manager and team members by managing their calendars, arranged meetings & appointments, set up meeting conference/video calls, travel arrangement, processing visa and expense claims reimbursement
- Managed and respond to agendas, phone calls and correspondence (email, letters, courier etc.)
- Maintained directorships and shareholdings
- Assisted Annual Staff Conference for Group Finance and registration of training courses for entire team
- Organized team building
- Created and maintained SharePoint website.
- Assisted in updating company and subsidiary financial statements.
Project Secretary
J Roger Preston (S) Pte Ltd
03.2011 - 09.2011
- Performed secretarial and administrative support to MD and Office Manager
- Assisted other Associates and Directors as and when required
- Prepared Fee Proposal and Tender Submission
- Oversees three project secretaries and ensure they meet all their work requirements
- Maintained project database
- Arrange travel arrangement, visa application, company events and outdoor activities
- Assisted in ISO 9000 & ISO 14000 audit preparation
- Handled Office Administration – filing, office supplies and general maintenance.
Secretary
Continental Steel Pte Ltd
08.2007 - 02.2011
- Performed secretarial and administrative support to Director including his family errands and other duties as assigned by MD/ GM/ Admin Managers
- Prepared presentation materials and compiled monthly reports
- Managed Director’s calendar, scheduled appointments & meetings, golf booking, travel arrangement and visa application, claims reimbursement
- Manage and respond to agendas, phone calls and correspondence (email, letters, packages etc.)
- Arranged Board of Director Meeting quarterly, company events such as annual dinner, company trip and outdoor activities
- Handled Office Administration – filing, office supplies and general maintenance.
Admin Executive Cum Secretary
Matex International Limited
08.2004 - 08.2007
- Performed secretarial support to COO
- Scheduled meetings, travel arrangement and visa application
- Manage and respond to agendas, phone calls and correspondence (email, letters, packages etc.)
- Custodian and administered of company documents such as Board of Director, bank facilities, distributor contracts, tenancy agreement, and regional file
- Assisted in renewals of Memberships & Licenses e.g.: Vehicle Insurance, Factory/Lift License & Cert of Origins
- Trade Marks Registration
- Arranged company events and outdoor activities
- Assisted in ISO audit and monitored Time Management System
- Maintained and updated profile of competitor information, customer-products, product-customers records in system
- Prepared presentation materials, reports, sales & marketing information and analysis
- In-charge of all incoming samples for evaluation or pre-shipment and follow-up results with technical, logistic and procurement department
- Managed office supplies and general maintenance.
Admin & QA Assistant
JSW Plastics Machinery(S) Pte Ltd
12.1999 - 06.2004
- Prepared monthly reports for engineers
- Prepared daily presentations for operations group
- Performed administrative & secretarial support for the engineers
- Collated and generated reports eg
- Monthly Summary Report
- Data entry works by using Fourth Shift system, QS documentation, etc
- Managed office supplies and general maintenance
- Any other adhoc job duties as assigned by Supervisor.
Education
Certified Professional Secretary (CPS) -
International Associate of Administrative Professionals (IAAP), Singapore
11.2009
Diploma in Business Administration -
Stamford College Malacca, Malaysia
02.2000
SPM (Form 5) O level with 6 credits – GRADE 1 -
Sek. Menengah Tun Tijah, Malaysia
Skills
- Effective problem solving
- Multitasking and Time Management
- Fast Learner
- Confidentiality and Data Protection
- Strong Communication Skills
- Proficiency in MS Office 365, Data Analysis using Power BI & Excel, Salesforce, Concur, Client onboarding platform (such as SAP Ariba, Aravo, Coupa, etc), Skype/Webex System, Photoshop & Video Editing
Certification
- Blockchain for Cross Payment Border, NTUC Learning Hub, Singapore, Feb 2021
- Cyber Security Protection Certificate (CSPC), NTUC Learning Hub, Singapore, Feb 2021
- MS PowerPoint Advanced 2016, Avantus Training Private Ltd, Singapore, Jan 2021
- 3@1 Corporate Secretarial Practice/ACRA Filing/IRAS Tax, Raja’s Commercial College Pte Ltd, Singapore, Jan 2021
- MS Excel Advanced 2019, G-Tech Computer Education Center, Singapore, Jul 2020
- Adobe Photoshop CS6 Extended: Core, Avantus Training Private Ltd, Singapore, Sep 2016
- Transform Your Working Relationships with Your Multi-Generational Colleagues, Aventis Learning Group, Singapore, Aug 2015
- Essential Skills for Secretaries & Admin Professionals, Aventis Learning Group, Singapore, Oct 2014
- Efficient Minutes Writing, TriLife Communications, Singapore, May 2010
Languages
Chinese (Native)
English (Proficient)
Malay (Fluent)
Cantonese (Intermediate)
Hokkien (Intermediate)
Data Analytics
- Proficiency in Data Analysis using Power BI & Excel,
- Certificate of Data Analysis Fundamentals using Excel, NTUC Learning Hub, Singapore, Jan 2021
- Certificate of Analyzing and Visualizing Data with Power BI, NTUC Learning Hub, Singapore, Jun 2020
Personal Information
Nationality: SINGAPOREAN
Timeline
Project Secretary
Engie Impact Pte Ltd (MNC)
05.2022 - Current
Project Secretary
P&T Architects & Engineers Pte Ltd
07.2020 - 02.2022
Confidential Secretary
Keppel Land Limited
11.2011 - 04.2020
Project Secretary
J Roger Preston (S) Pte Ltd
03.2011 - 09.2011
Secretary
Continental Steel Pte Ltd
08.2007 - 02.2011
Admin Executive Cum Secretary
Matex International Limited
08.2004 - 08.2007
Admin & QA Assistant
JSW Plastics Machinery(S) Pte Ltd
12.1999 - 06.2004
Certified Professional Secretary (CPS) -
International Associate of Administrative Professionals (IAAP), Singapore
Diploma in Business Administration -
Stamford College Malacca, Malaysia
SPM (Form 5) O level with 6 credits – GRADE 1 -
Sek. Menengah Tun Tijah, Malaysia
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