Bibiana Alberto
Singapore
Summary
I am 42 years old, have experience in admin assistant for more than 16 years and account assistant for 5 years, highly motivated individual who has no problem working in a team and no problem working with any race. I am committed to proving my best in any responsibility that is given to me.
Overview
25
25
years of professional experience
Work History
Administration cum Purchasing
Greenwave Engineering Pte Ltd
10.2022 - Current
- Company Overview: Engineering Design, Fabrication, Installation and Maintenance Work for Pneumatic Waste System, Recycling Chute Storage System and Central Vacuum System Focusing On Innovative Clean And Green Technologies For Urban Developments
- Preparing purchase order
- Create processes and tracks purchase orders
- Assist in material ordering, matching PO, DO, and Invoice
- Maintains records of orders and inventory and follows up with vendors on shipment and delivery
- Ensure the purchase made is accurately match with the material requested by the project team
- Material sourcing and negotiate with supplier to get the best deal
- Road Tax & Vehicle Insurance Renewal
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: To gain more experience in other countries
Administration cum Account Assistant
Shineway Engineering Pte Ltd
06.2020 - 09.2022
- Company Overview: General Building, Civil Engineering, Interior Decoration & Finishing, Repairs & Redecoration, Waterproofing Installation
- Preparation of purchase orders
- Preparation of leave summary
- Reconcile supplier’s statement of account to company’s remittance advice
- Monitor and follow up on long overdue debts with relevant parties
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: Prefer 5 working day, no weekends
Administration cum Account Assistant
Electric Engineering Pte Ltd
11.2018 - 05.2020
- Company Overview: Building Automation, Industrial & Process Control Systems, Electrical Engineering
- Assist in accountant to manage both in AR and AP closing
- Reconcile supplier’s statement of account to company’s remittance advice
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Monitor and follow up on long overdue debts with relevant parties
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: Due to covid19 situation, the business is slowing down and they are trying to retrench the employees
Administration Assistant
Shah Architect
02.2009 - 10.2018
- Company Overview: Architectural Services / Interior Designing
- Assist all of Directors in doing administration works such as write and distribute email correspondence memos, letters, faxes and forms
- Work done certificate, claims
- Develop and maintain a filing system
- Making telephone calls
- Booking of flight ticket and hotel
- Arranging of meeting
- Email documents, photocopy etc
- Reason Leaving: I had been with this company for a number of years and learned a lot and wanted to experience a new environment to continue growing so I move out from Malaysia to Singapore
Admin cum Account
Taylor Hobbs
12.2006 - 01.2009
- Company Overview: Property Management
- Collect, prepare and pay all supplier invoices relating to the maintenance of the building
- Prepare cash and cheques for banking on regular basis
- Prepare and maintain routine information into the accounts computer system
- Issue invoices for service charges and rents to the building tenants
- Work closely with the building manager and property managers to ensure clear flow of information
- Answers the queries of tenants and clients in a polite and timely manner
- Updates reports of unpaid rents and tenant balances to the property manager
- Reason Leaving: I left for an opportunity to advance my career
Assistant Account Clerk
Power Office Solutions
07.2005 - 11.2006
- Company Overview: Computer Accessories
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year
- Co-ordinates the bank statement reconciliation; examines the daily cash drawer, balance sheets, and bank deposit slips
- Maintains general and subsidiary ledgers and journals; posts debits and credits
- Preparation of financial statements / bookkeeping
- Preparation of all summaries, analysis, bank reconciliation’s
- Preparation of files / filling
- Reason Leaving: Getting married
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
01.2000 - 05.2005
- Company Overview: Text Book / Stationeries & Washing Floor Machine / Chemical
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year
- Help in payroll preparation by calculating all time details and related duties
- Input receipts on a computer and print checks for all 2 different offices
- Arranged all invoices to patch up with purchase orders for input into computers
- Added up all invoices to match check amounts
- Typing, filing documents and further common staff duties
- Reason Leaving: Gain experience to work in big company
Education
SPM – Malaysian Certificate of Education (MCE) - GCE ‘O’ Level
SMK Bahang
Penampang, Sabah11.1999
Skills
- Microsoft Word
- Microsoft Excel
- Administrative Experience
- Accounts Payable
- Accounts Receivable
- UBS Accounting System - Basic
- Autocount System
- Globe3 System
References
- En. Khalid Faiz Mohamed, Managing Director, I Electric Engineering Pte Ltd, 97811064
- Hj Shahril Shahrif, Managing Director, Shah Architect, +60 088 217161
- Mr Cheong Kong Chuan, Director, Greenwave Engineering Pte Ltd, +65 6570 0830
Timeline
Administration cum Purchasing
Greenwave Engineering Pte Ltd
10.2022 - Current
Administration cum Account Assistant
Shineway Engineering Pte Ltd
06.2020 - 09.2022
Administration cum Account Assistant
Electric Engineering Pte Ltd
11.2018 - 05.2020
Administration Assistant
Shah Architect
02.2009 - 10.2018
Admin cum Account
Taylor Hobbs
12.2006 - 01.2009
Assistant Account Clerk
Power Office Solutions
07.2005 - 11.2006
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
01.2000 - 05.2005
SPM – Malaysian Certificate of Education (MCE) - GCE ‘O’ Level
SMK Bahang
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