Bibiana Alberto
Singapore
Summary
I am 42 years old, have experience in admin assistant for more than 16 years and account assistant for 5 years, highly motivated individual who has no problem working in a team and no problem working with any race. I am committed to proving my best in any responsibility that is given to me.
Overview
25
25
years of professional experience
Work History
Administration cum Purchasing
Greenwave Engineering Pte Ltd
Singapore
10.2022 - Current
- Company Overview: Engineering Design, Fabrication, Installation and Maintenance Work for Pneumatic Waste System, Recycling Chute Storage System and Central Vacuum System Focusing On Innovative Clean And Green Technologies For Urban Developments
- Preparing purchase order
- Create processes and tracks purchase orders
- Assist in material ordering, matching PO, DO, and Invoice
- Maintains records of orders and inventory and follows up with vendors on shipment and delivery
- Ensure the purchase made is accurately match with the material requested by the project team
- Material sourcing and negotiate with supplier to get the best deal
- Road Tax & Vehicle Insurance Renewal
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: To gain more experience in other countries
Administration cum Account Assistant
Shineway Engineering Pte Ltd
Singapore
06.2020 - 09.2022
- Company Overview: General Building, Civil Engineering, Interior Decoration & Finishing, Repairs & Redecoration, Waterproofing Installation
- Preparation of purchase orders
- Preparation of leave summary
- Reconcile supplier’s statement of account to company’s remittance advice
- Monitor and follow up on long overdue debts with relevant parties
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: Prefer 5 working day, no weekends
Administration cum Account Assistant
Electric Engineering Pte Ltd
Singapore
11.2018 - 05.2020
- Company Overview: Building Automation, Industrial & Process Control Systems, Electrical Engineering
- Assist in accountant to manage both in AR and AP closing
- Reconcile supplier’s statement of account to company’s remittance advice
- Verify invoices and prepare payments to vendors by issuing payment voucher & cheque
- Raise tax invoice and DO
- Monitor and follow up on long overdue debts with relevant parties
- Receiving the cheques from the customers and issuing the official receipts
- Key in all suppliers invoices into system following the date of invoice
- Record receipts from customers and ensure all transaction properly post into accounting software on daily basis
- Maintains company database by entering new and updated customer and account information
- Maintain proper filing of accounting documents for record keeping
- Sorting, photocopy, scanning and filing of documents
- Maintain and keep proper records of documents
- General admin and other relevant ad-hoc tasks or assignments
- Reason Leaving: Due to covid19 situation, the business is slowing down and they are trying to retrench the employees
Administration Assistant
Shah Architect
Malaysia
02.2009 - 10.2018
- Company Overview: Architectural Services / Interior Designing
- Assist all of Directors in doing administration works such as write and distribute email correspondence memos, letters, faxes and forms
- Work done certificate, claims
- Develop and maintain a filing system
- Making telephone calls
- Booking of flight ticket and hotel
- Arranging of meeting
- Email documents, photocopy etc
- Reason Leaving: I had been with this company for a number of years and learned a lot and wanted to experience a new environment to continue growing so I move out from Malaysia to Singapore
Admin cum Account
Taylor Hobbs
Malaysia
12.2006 - 01.2009
- Company Overview: Property Management
- Collect, prepare and pay all supplier invoices relating to the maintenance of the building
- Prepare cash and cheques for banking on regular basis
- Prepare and maintain routine information into the accounts computer system
- Issue invoices for service charges and rents to the building tenants
- Work closely with the building manager and property managers to ensure clear flow of information
- Answers the queries of tenants and clients in a polite and timely manner
- Updates reports of unpaid rents and tenant balances to the property manager
- Reason Leaving: I left for an opportunity to advance my career
Assistant Account Clerk
Power Office Solutions
Malaysia
07.2005 - 11.2006
- Company Overview: Computer Accessories
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year
- Co-ordinates the bank statement reconciliation; examines the daily cash drawer, balance sheets, and bank deposit slips
- Maintains general and subsidiary ledgers and journals; posts debits and credits
- Preparation of financial statements / bookkeeping
- Preparation of all summaries, analysis, bank reconciliation’s
- Preparation of files / filling
- Reason Leaving: Getting married
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
Malaysia
01.2000 - 05.2005
- Company Overview: Text Book / Stationeries & Washing Floor Machine / Chemical
- Prepares trial balances and balance sheets; closes accounts at the end of the fiscal year and prepares opening balances and accounts at the beginning of the new fiscal year
- Help in payroll preparation by calculating all time details and related duties
- Input receipts on a computer and print checks for all 2 different offices
- Arranged all invoices to patch up with purchase orders for input into computers
- Added up all invoices to match check amounts
- Typing, filing documents and further common staff duties
- Reason Leaving: Gain experience to work in big company
Education
SPM – Malaysian Certificate of Education (MCE) - GCE ‘O’ Level
SMK Bahang
Penampang, Sabah11.1999
Skills
- Microsoft Word
- Microsoft Excel
- Administrative Experience
- Accounts Payable
- Accounts Receivable
- UBS Accounting System - Basic
- Autocount System
- Globe3 System
References
- En. Khalid Faiz Mohamed, Managing Director, I Electric Engineering Pte Ltd, 97811064
- Hj Shahril Shahrif, Managing Director, Shah Architect, +60 088 217161
- Mr Cheong Kong Chuan, Director, Greenwave Engineering Pte Ltd, +65 6570 0830
Timeline
Administration cum Purchasing
Greenwave Engineering Pte Ltd
10.2022 - Current
Administration cum Account Assistant
Shineway Engineering Pte Ltd
06.2020 - 09.2022
Administration cum Account Assistant
Electric Engineering Pte Ltd
11.2018 - 05.2020
Administration Assistant
Shah Architect
02.2009 - 10.2018
Admin cum Account
Taylor Hobbs
12.2006 - 01.2009
Assistant Account Clerk
Power Office Solutions
07.2005 - 11.2006
General Clerk / Assistant Account Clerk (Fresh Level)
Rulim (S) Sdn Bhd / Broadway Sdn Bhd
01.2000 - 05.2005
SPM – Malaysian Certificate of Education (MCE) - GCE ‘O’ Level
SMK Bahang