Belle Pannu

Role involves HR, facilities and administrative and financial services and very similar to responsibilities as set out below. Also ensuring compliance requirements for Singapore.

• Streamlined office operations by implementing efficient filing systems and organizational strategies.
• Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
• Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
• Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
• Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
• Improved employee retention rates by fostering a positive work environment and providing growth opportunities through training programs.
• Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
• Implemented new software tools for streamlined project management, increasing efficiency in task completion across teams.
• Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
• Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
• Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
• Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
• Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
• Organized travel arrangements for executives by researching cost-effective options while accommodating individual preferences.
• Optimized workspace usage by reorganizing floor plans according to team needs and office layout constraints.
• Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
• Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
• Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections.
• Maintained computer and physical filing systems.
• Created, maintained and updated filing systems for paper and electronic documents.
• Updated reports, managed accounts, and generated reports for company database.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Developed and maintained successful relationships with vendors, suppliers and contractors.
• Managed office operations while scheduling appointments for department managers.
• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
• Coordinated special projects and managed schedules.
• Coached new hires on company processes while managing employees to achieve maximum production.
• Controlled finances to lower costs and keep business operating within budget.
• Managed compliance to keep organization operating within legal and regulatory guidelines.
• Reported to senior management on organizational performance and progress toward goals.
• Improved safety procedures to promote employee well-being and safety and protect company from potential liability.
• Evaluated employee records and productivity and submitted evaluation reports.
• Delivered performance reviews, recommending additional training or advancements.
• Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
• Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
• Assisted in organizing and overseeing assignments to drive operational excellence.
• Used industry expertise, customer service skills and analytical nature to resolve customer concerns and promote loyalty.
• Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
• Established team priorities, maintained schedules and monitored performance.
• Successfully managed budgets and allocated resources to maximize productivity and profitability.
• Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
• Defined clear targets and objectives and communicated to other team members.
• Evaluated employee performance and conveyed constructive feedback to improve skills.
• Improved staffing during busy periods by creating employee schedules and monitoring call-outs.

• Reporting to the Partner-in-Charge (PIC) and various Firm personnel on matters relating to the Singapore office.

• Preparing request for proposals, request for information and credential statements for new business and existing clients.

• General secretarial duties, including assisting in the preparation of legal documentation and contracts, liaising with clients, arranging meetings.

• General secretarial duties, including assisting in the preparation of legal documentation and contracts, liaising with clients, arranging meetings.