Amy Fung
Office Manager / Executive Assistant
Singapore
Work Preference
Summary
Strategic and highly organised Executive Assistant and Office Manager with 25+ years’ experience supporting C‑suite leaders across APAC. Skilled in executive administration, office operations, HR coordination, stakeholder management, and financial/process governance. Proven ability to streamline workflows, strengthen business continuity, and manage complex calendars, travel, and cross‑border communications. Recognised for professionalism, discretion, adaptability, and delivering seamless operational support in fast‑paced, multinational environments.
Overview
36
36
years of professional experience
Work History
Head of Office / Executive Assistant to COO & CEO APAC
Element Logic Singapore Pte Ltd
04.2023 - 04.2026
- Supported COO and CEO APAC while managing full spectrum office operations and governance activities.
- Key Contributions:
- Provided high-level executive support including calendars, complex travel itineraries, expense reports, and cross-regional meeting coordination.
- Streamlined office operations, overseeing vendor payments, lease/rental obligations, payroll vendor liaison, CPF submission, and invoice processing.
- Served as CorpPass Administrator; managed MINDEF claims, childcare leave verification, government submissions, and statutory requirements.
- Conducted APAC/Australia SME market research using AI platforms, delivering insights for business development.
- Assisted APAC Sales with CRM-based funnel reporting and analytics.
- Managed Employment Pass applications and onboarding documentation for foreign hires.
- Supported Finance Manager (Germany) with corporate resolutions and compliance documents.
- Ensured smooth communication flow between senior leaders, contractors, global teams, and external partners.
- Prepared memos, internal communications, business reports, and presentations for senior management.
Executive Secretary, Asia Pacific to VP & GM APAC
Clarios Singapore Pte Ltd
05.2019 - 07.2022
- Supported VP & GM APAC and regional teams.
- Key Contributions:
- Managed executive calendars, meetings, travel, and expense claims.
- Coordinated quarterly APAC leadership meetings and regional workshops.
- Oversaw office administration: facilities, maintenance, pantry, procurement, and vendor management.
- Worked closely with IT (Korea) on laptop purchases, configurations, and user onboarding.
- Supported HR with onboarding, exit processes, policy briefings, and employee communication.
- Submitted annual office budget; tracked corporate card expenses for SG & AUS.
- Served as Safety Management Officer and Fire Warden.
Executive Secretary to Chief Sustainability Officer
Olam Global Agri Pte Ltd
10.2022 - 03.2022
- Coordinated internal/external meetings, event logistics, and multi-country travel arrangements.
- Key Contributions:
- Managed visa applications, accommodation bookings, and itineraries for global teams.
- Processed expense claims, invoice payments, procurement requests, and vendor coordination.
- Provided HR support including interview scheduling and administrative coverage.
- Managed corporate card issues by liaising with Treasury and HR.
- Organized corporate events and purchase of corporate gifts.
Executive Secretary, Asia Pacific to VP & GM APAC
Johnson Controls (S) Pte Ltd (Power Solutions Dept)
03.2014 - 04.2019
- Supported VP & GM APAC and regional teams.
- Key Contributions:
- Managed executive calendars, meetings, travel, and expense claims.
- Coordinated quarterly APAC leadership meetings and regional workshops.
- Oversaw office administration: facilities, maintenance, pantry, procurement, and vendor management.
- Worked closely with IT (Korea) on laptop purchases, configurations, and user onboarding.
- Supported HR with onboarding, exit processes, policy briefings, and employee communication.
- Submitted annual office budget; tracked corporate card expenses for SG & AUS.
- Served as Safety Management Officer and Fire Warden.
Executive Secretary to Group CEO (Temp-to-Perm)
Popular Holdings Limited
07.2013 - 11.2013
- Supported CEO in board-level communication and follow-ups across subsidiaries and regional offices.
- Managed schedules, prioritised communication flow, and ensured timely approvals.
- Prepared meeting agendas, minutes, monthly reports, and document reviews.
Office Manager & Personal Assistant to Managing Director (Temporary-maternity leave cover)
VTTI Pte Ltd
01.2013 - 07.2013
- Managed day-to-day office operations and provided PA support to MD.
- Handled travel bookings, procurement, training registrations, and system setup.
- Supported expenses, vendor coordination, and internal communications.
Office Manager to CFO, Finance & Operations
Miele Pte Ltd
01.2011 - 12.2012
- Oversaw operations for main office, sales office, and boutique.
- Supervised customer service and pantry teams.
- Managed leases, vehicle fleet, insurance, and contracts.
- Ensured compliance with GDPMDS for medical device handling.
- Provided HR and IT (AS400/IBS) troubleshooting support.
Office Administrator & Executive Assistant to Managing Director
Amlin Singapore Pte Ltd
11.2007 - 12.2010
- Supported MD & leadership team during office establishment.
- Managed diaries, travel, insurance, procurement, and vendor relations.
- Coordinated IT issues, GST submissions, and quarterly reports.
- Liaised with Compliance on board and regulatory matters.
Senior Secretary to President
Jurong Consultants Pte Ltd
03.2001 - 11.2007
- Provided full secretarial support to President.
- (formally a JTC Corporation Subsidiary)
- Coordinated board meetings, presentations, minutes, and document control.
- Managed global client visits and internal departmental coordination.
Early Career in Secretarial & Administrative Support
Thakral Technology
05.1996 - 02.2001
- Supported management and engineering teams across admin, events, HR, and travel logistics.
- (as Secretary to GM)
- Organized corporate events, tournaments, and publicity activities.
- Managed vendor coordination and administrative workflows.
Early Career in Secretarial & Administrative Support
Chinese Swimming Club
01.1990 - 04.1996
- Supported management and engineering teams across admin, events, HR, and travel logistics.
- (as Secretarial Assistant)
- Organized corporate events, tournaments, and publicity activities.
- Managed vendor coordination and administrative workflows.
Education
Diploma - Business Management
Nanyang Polytechnic
01-2023
Private Secretarial Certificate - undefined
SSTC
01-1996
Preliminary Certificate - Business Studies
NIC
01-1989
GCE ‘N’ & ‘O’ Levels - undefined
Anderson Secondary School
01-1987
Skills
- Executive & C‑Suite Support: Confidential communication, high‑level calendar, travel and meeting management across APAC and global teams
- Office & Operations Management: Facilities oversight, vendor coordination, procurement and corporate card administration
- HR & Administrative Support: Onboarding, work pass coordination, leave and claims administration, payroll and general HRM support
- Finance & Compliance: Invoicing, expense reporting, budget tracking, compliance and business continuity support
- Project & Stakeholder Coordination: Cross‑functional collaboration, regional project support, and effective business correspondence
- Technical Proficiency: Microsoft 365, Teams, Excel, PowerPoint, Word, Concur(Travel & Expense), Workday, CRM, Navan(Travel & Expense), Adobe Photoshop, Lotus Notes, Skype, Power Bi(basics), ChatGPT/Microsoft Copilot
- Professional Attributes: Strong problem‑solving, meticulous attention to detail, confidentiality, interpersonal communication, staff coordination, and efficient organisation
Interests
Fitness (bungee workout, zumba, K-pop), reading, golf, baking and travel
Languages
English, Mandarin, Cantonese
Additional Information
Availability for work: From 1st May 2026 onwards
Timeline
Head of Office / Executive Assistant to COO & CEO APAC
Element Logic Singapore Pte Ltd
04.2023 - 04.2026
Executive Secretary to Chief Sustainability Officer
Olam Global Agri Pte Ltd
10.2022 - 03.2022
Executive Secretary, Asia Pacific to VP & GM APAC
Clarios Singapore Pte Ltd
05.2019 - 07.2022
Executive Secretary, Asia Pacific to VP & GM APAC
Johnson Controls (S) Pte Ltd (Power Solutions Dept)
03.2014 - 04.2019
Executive Secretary to Group CEO (Temp-to-Perm)
Popular Holdings Limited
07.2013 - 11.2013
Office Manager & Personal Assistant to Managing Director (Temporary-maternity leave cover)
VTTI Pte Ltd
01.2013 - 07.2013
Office Manager to CFO, Finance & Operations
Miele Pte Ltd
01.2011 - 12.2012
Office Administrator & Executive Assistant to Managing Director
Amlin Singapore Pte Ltd
11.2007 - 12.2010
Senior Secretary to President
Jurong Consultants Pte Ltd
03.2001 - 11.2007
Early Career in Secretarial & Administrative Support
Thakral Technology
05.1996 - 02.2001
Early Career in Secretarial & Administrative Support
Chinese Swimming Club
01.1990 - 04.1996
Private Secretarial Certificate - undefined
SSTC
Preliminary Certificate - Business Studies
NIC
GCE ‘N’ & ‘O’ Levels - undefined
Anderson Secondary School
Diploma - Business Management
Nanyang Polytechnic