Amit Prajapati

• Utilize Project EDMS Capture, register, control, issue, transmit, retain Bechtel OSBL/ISBL/EP Contractor Design/Vendor/Others Documents and send to Client and archive project documents.
• Project setup from Feed to EPC up-to Final Documentation handover process
• Managed 65000 tons Steel Detailing Documents process and distributes to Fabricator & client in Pennsylvania Chemical Project.
• Response to Engineering, Vendor, EP Contractor, Client Query related to Project Documents.
• Participate in Kick Off Meeting/ Weekly Meeting with Vendor & Client & Project Team.
• Pennsylvania Chemicals Construction Site Support from Bechtel India office – Process ITR (Inspection Test Record) & requested documents from Construction Site.
• Quality Check List follows (Project Number, Template, Legibility, Readability, Page Numbering, Issue Dates, Approval Sign, SDN, Reason for Issue, Reason Issued to Client, Revision, Discipline, Metadata)
• Manage both client document control and Bechtel records management requirements as per Records Retention and Turnover Plan.
• Provide technical guidance and support to project team members in the use of automated document management tools.
• Provide Document Management and EDMS guidance and training to Bechtel, Client and Contractors/Consultants personnel.
• Hard Copy/ Electronic Filing ensures easy retrieval, track workflow & Archiving of Final Documentations.

EDMS Coordinator Responsibility

- Customised and Implemented EDMS software as per Project Requirement
- Create Project Cabinet, Folder and sub-folder for managing documents
- User permission, access control, matrix classification
- Training to engineers, construction and DCC team for Infoworks 3.4,
- Functional administration of EDMS (DOCUMENTUM 5.3 & Infoworks 3.04) application

Document Controller / MOC - Responsibilities

- Responsible for Document processing principles and practices Register/ Log, Receipt, Issue,
Storage, Retrieval, Distribution, Transmission, Final Documentation, Compilation, Close-out,
Handover, Archives
- Responsible for Engineering review cycle & document control processes, online data
management & exchange with external parties ( consultants / equipment vendors)
- Responsible for Receipts & Issuance project engineering documents & drawings in line with
Document Control Procedure
- Functional administration of EDMS application
- E-Archival of documents, drawings, manuals and various types of technical documents using
EDMS apps
- Maintain, update project documentation distribution matrix & archive of eTransmittals
- Coordinate with EPCO engineers for their documentation needs; train them on usage of EDMS
application
- MIS reports of various activities handled
- Maintain and Control Vendor/Contractor/Engineering Documents
- Expedited Engineering and Vendor documents form Various DEC's and Vendors
- Responsible for MOC Process Life Cycle
- Change Request notice circulate to operation team
- Timely issued / Distributed project related drawings/documents on site as per document distribution matrix
- Filing and Archiving of Project Documentation to facilitate easy retrieval at a later date