Amanda Bartz
Singapore
Summary
Facilities Coordinator / Executive Assistant providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules. Offering versatile office management and planning. Reliable with a keen focus on detail and accuracy.
Overview
21
21
years of professional experience
Work History
Facilities Coordinator
Jones Lang LaSalle Property Consultants Pte Ltd
Singapore
03.2017 - Current
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
- Ordered and distributed office supplies while adhering to a fixed office budget.
- Managed office supplies, vendors, organization and upkeep.
- Directed guests and routed deliveries and courier services.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
- Greeted numerous visitors, including VIPs, vendors and interview candidates.
- Helped distribute employee notices and mail around the office.
- Maintained a clean reception area, including lounge and associated areas.
- Screened all visitors and directed them to the correct employee or office.
- Ensuring the safety and security of facility
- Take immediate action on building problems ensuring code, safety and security regulations are adhered to
- Interacting with building management to ensure internal and external facility policies and procedures are followed
- Representative of the Emergency Response/Building evacuation team
- Processing of staff passes and building access passes
- Assist in planning of office space
Facilities Associate
Quintiles
Singapore
01.2014 - 01.2017
- Logged detailed and thorough records of maintenance performed.
- Maintained 320 square feet of facility grounds.
- Served as first responder for all facility and equipment issues.
- Submitted work orders to the manager on duty.
- Worked closely with equipment maintenance engineers and technicians.
- Managing pantry stocks, janitor services and vendors
- Generating of PR-PO-GR for Asia offices
- Renewal of various servicing contracts (eg: Pest Control, aircon servicing, confidential shredding and etc)
- Assist in ensuring the safety, security, appearance and functionality of facility
- Order submission to vendors for office supplies
Secretary cum Office Administrator
Football Media Services Pte. Ltd.
Singapore
12.2010 - 12.2013
- Managed the MD's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
- Supplied sales and marketing support to a sales force of 2 sales reps.
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Coordinated dealer visitations, company special events and other employee morale functions.
- Managed external contacts for MD and kept track of periodic communication needed for priority contacts.
- Created expense reports, budgets and filing systems.
- Frequently used word processing, spreadsheet, database and presentation software.
- Processed travel expenses and reimbursements.
- Management of stationary and pantry items requisition
- Visa applications and letter drafting
- Office facilities management and asset monitoring
- Compile minutes of meeting and drafting of meeting reports
- Managing of Staff's HR related matters
Receptionist Cum Facilities Assistant
Orange Business Service
Singapore
11.2004 - 08.2009
- Answered inquiries and addressed, resolved or escalated issues to management personnel to ensure client satisfaction.
- Corresponded with clients through email, telephone or postal mail.
- Oversee inventory activities, including materials monitoring, ordering or requisition, and supply stocking or re-stocking.
- Greeted customers and visitors in-person and via telephone calls.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities and communicate management instruction.
- Sorted, received and distributed mail correspondence between departments and personnel, including parcel packaging, preparation and efficient shipping.
- Office facilities, contractor and vendor management
- Visitor pass, projector, adaptor, meeting room and gym card management
- Management of staff pass and building access pass issuance
- Management of key press
Education
Certificate In Office Skills - undefined
Systematic Commercial Training Centre
Singapore, Singapore2000
GCE N Levels - undefined
Ministry of Education
Singapore1998
PSLE - undefined
Fowlie Primary School
Singapore1992
Skills
- Excellent communication skills
- Excellent planner and coordinator
- Dedicated team player
- Critical thinker
- Strong interpersonal skills
- Proofreading
Timeline
Facilities Coordinator
Jones Lang LaSalle Property Consultants Pte Ltd
03.2017 - Current
Facilities Associate
Quintiles
01.2014 - 01.2017
Secretary cum Office Administrator
Football Media Services Pte. Ltd.
12.2010 - 12.2013
Receptionist Cum Facilities Assistant
Orange Business Service
11.2004 - 08.2009
Certificate In Office Skills - undefined
Systematic Commercial Training Centre
GCE N Levels - undefined
Ministry of Education
PSLE - undefined
Fowlie Primary School