Alyssa Xu

Pre-sale Support

• - Lead Time Checking – create weekly inventory report, and provide necessary lead time checking support to sales team
• - Freight Inquiry – communicate with logistics department to get necessary economic freight cost for sales opportunities.
• - Machine specification – according to customer’s required specification, communicate with sales manager or product manager to create specific machine configuration for cost calculation.
• Order Processing
• - Increase internal & external customers’ satisfaction, via closely coordinating with sales team and relevant operations functions to ensure smooth and accurate order processing.
• Duties & Responsibilities:
• - Input PO to JDE or MAPICS system
• - Work with Sales Operation team to get machine availability in Inventory or Production Plan.
• - Create machine configuration & work with operation team to manufacture the PO / customer required product on time.
• - Coordinate with sales team & logistics department for order shipment.
• - SIOP (inventory control, forecasting)
• Business Support
• - Assist Sales Operation Manager to monitor and keep inventory in safe level to support JLG business growth.
• - Coordinate with the logistics & service department to manage Singapore/China warehouse inventories, including import & export documentation, shipping schedule monitoring, etc.
• - Support to work out or improve Sales / Inside Sales / Sales Operation Processes. When necessary, modify th related procedures for higher working efficiency.
• - Timely submit required reports to Sales Operations Manager,and ensure the report quality & accuracy.
• - Implement other necessary job tasks assigned by the direct report manager.
• - Inventory Planning

• Administer Ariba processes and activities to support Indirect Purchasing initiatives
• Consolidate and develop spend data to facilitate analysis for commodity code strategy, supplier enablement, contract and catalog pipelines
• Liaison to identify key suppliers for Ariba Enablement in Ariba Supplier Network (ASN)
• Processing application forms for supplier enablement
• Expedite progress with suppliers on enablement processes
• Monitor and manage the Purchase Orders (PO) transmission, change, edit and cancellation
• Processes manual PO, ensuring all supporting documentation are available
• Approval of requisition for non-catalog items
• Liaise on catalog creation and approvals
• Monitor, maintain and manage the catalog process
• Maintain and update the Global Supplier Master (GSM) database
• Supporting Department's Functional Excellence initiatives, best practices and cost reduction initiatives
• Supporting Business Units with their requirements on Indirect Purchases
• Ensure lowest total cost of ownership is obtained for goods and services
• Ensure that all purchases are according to Company’s purchasing procedures
• Consolidate and prepare reports to support management reporting
• All activity related to password reset for eSourcing within the SE/NE Asia regions
• Complete all activity related to publishing events within eSourcing for Singapore, South Korea, Australia, New Zealand, Japan, Philippines, China and India
• Provided ACM reporting for all regions that are supported
• Create eSourcing and ACM training schedule to support SE/NE Asia CIP and publish schedule within the Purchasing discussion database
• Responsible for sourcing activities that address technical, business and administrative opportunities, under the direct supervision of a Sourcing Manager or Regional Leader
• Manage a group of commodities and lead negotiations on daily requirements for the stakeholders he/she supports
• Participate in sourcing strategies/projects lead by the Category Strategy group or the Sourcing Managers in the region, aimed at reducing cost, minimizing risk and optimizing business processes for indirect goods and services
• Negotiate contracts, ensuring statements of work (SOW), deliverables and performance metrics are clear and can be easily quantified
• Conduct supplier negotiations for allocated commodities, under the direct supervision of Sourcing Manager or Regional Leader
• Gain a solid understanding of and utilize the total cost of ownership (TCO) methodology in sourcing decisions and negotiations
• Liaise with Legal to ensure all contractual terms and conditions are approved and corporate risk is minimized
• Develop and implement contracts in order to minimize risk in line with the strategy for that commodity
• Deliver TCO savings and avoidance for assigned products and services.

• Ensure suppliers submit their inventory report at outside warehouse, match against computed recorder level and feedback for actions
• Review monthly demand forecast and workout statistical average run rate to adjust recorder level or outside warehouse inventory if necessary
• Review and re-compute kanban Bin Size (QPC) according to daily usage rate to ensure optimum safety stock level
• Compile and measure weekly materials intake, gap between inventory on-hand and design inventory and take actions to close up gap to meet KPI (Inventory Turns)
• Review delivery due date of OPO and exercise timely reschedule or expediting when needed
• Monitor supply “stockout“ and “high-value“ parts and take actions with suppliers
• Expedite parts to meet sales spike when needed
• Report status of expediting parts to sales and continue to work on improvements
• Monitor receipt of urgent deliveries to ensure OTD to support sales
• Perform weekly review of enough Quantity Contract, Purchase Orders and suppliers‘ delivery commitment to support demand requirement.

• - Place orders and ensure timely availability of all supplies and services to support internal customers' requirements (SAP System)
• - Production planning and reviewing forecasts to make sure stocks are replenished on time
• - Monitory inventory performance to meet inventory target
• - Review with vendors for parts quality issues and to ensure corrective actions are carried out by vendors
• - Update supplier delivery status to production and warehouse.
• - Maintain approved vendor listing
• - Manage obsolescence and Engineering Change Notices
• - Involve in administration duties.
• - Track, report and facilitate on-time material availability