Almi Florina Sarah

• To provide full secretarial and administrative support to Risk Director, Team Leader and Risk Team Department and to ensure the smooth running of the office.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and fact.
• Maintained confidentially with sensitive documents, ensuring proper storage and distribution as needed.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Handled administrative task such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Screened calls and emails and initiated actions to respond or direct massages for managers.
• Organized and updated schedules for executives.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Organized and coordinated conferences and monthly meetings.
• Coordinated events for staff members, promoting team building activities and boosting morale within the workplace.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Prepare expatriates Formalities i.e Visa application, etc.

• Maintained daily report documents, memos and invoices.
• Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
• Answered multi-line phone system and enthusiastically greeted callers.
• Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
• Managed executive calendars, scheduling appointments and meetings to optimize time management.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Scheduled appointments and conducted follow-up calls to clients.

• Provided clerical support to company employees by copying, faxing, and filing documents.
• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
• Enhanced office efficiency by organizing and maintaining filing systems (shipping documents) managing correspondence, and scheduling appointments.
• Prepare Proforma Invoice for Export Import Shipping Documents
• Organize all domestic and International tickets for Crew and Expatriates
• Prepare formalities permit i.e Work Permit, Visa application, etc
• Provide Purchase Order (PO) , register and checked
• Maintained office stationary

• Assisted General Manager and tender team for preparation of tender submission to potential client
• Assisted Executive Assistant for arranged appointment, meeting agenda and agenda for President Director
• Prepared and circulate daily distribution file
• Handled and screen mail, telephone, fax and email
• Organized hotel booking for crews and expatriates
• Maintained centralized filling system
• Maintained office stationary
• Maintained leave and absentee records
• Prepared of car rental agreement

- Responsible in preparing Purchase Order for Stationary, Food Order, Printed book and Material equipment.

- Registered incoming Purchase Order

- Maintained filing system for Purchase Department

- Registered Invoice and attached with PO and submit to Accounting Department

- Responsible in all word processing works, letters, memo, etc

- Responsible for all safety equipment such as coveralls, safety shoes, hard hat, etc

- Preparing Purchase Order for Stationary, Food Order, Printed book and material equipment

Received and distributed all incoming calls

• Handled incoming and outgoing mail
• Received and registered incoming invoice from suppliers
• Handled telephone, fax and photocopy
• Received and distributed all incoming calls