Aidil Mohamad Hashim

· Processes required documents to ensure accurate record-keeping and proper deductions for employees.

· Send Newly Hired employees to FEMA Clinic for pre-employment medical requirement.

· Assist employees by answering HR inquiries and providing guidance and tools as needed.

· Assists with recruiting and onboarding employees.

· Processes terminations utilizing proper documentation and conducts exit interviews as needed..

· Performs the duty of CoVid Specialist Role:

o Focal contact person for any CoVid related matters.

o Provide Daily CoVid monitoring report to CoVid management team

o Monitor the status of infected employees and update the team leaders.

o Add newly hired and delete resigned employees to Swab Testing Government portal.

o Provide details of newly hired employees to Admin Lead for Yard Swab Testing Scheduling.

· Assists with the Mobilization process by conducting employee meetings, sharing information and coordinating logistics with Corporate HR.

· Performs clerical functions such as making copies, scans handling mail etc.

· Responsible for keeping files organized and update with all up to date employee information.

· Assists and prepares employee communication as requested.

· Prepares new-employee files.

· Conducts employee orientations as needed.

· Employment Pass Applications

· Works closely with Finance & Accounting and payroll to provide pertinent information needed for payroll processing and taxes.

· Performs other related duties as assigned.

Reporting to Commissioning Manager (PCCSU) Assisting Commissioning Team for:

• POB (Personnel on Board) team for Karish Project reporting

• Schedule for Saturday roster

• Karish Yard absence schedule

• Timesheet (verify + send for approval)

• Leave application

• Preparation of Dossier and Compilation of required attachment. (Drawings, PIDs, QCF)

• Scanning and updating QCF – (Quality Control Form) in Easy Plant upload (Technip Energies CMS)

• Support of timesheet record for sub-contractors

• Expense claim for Staff (adhoc)

• Expense claim for Contractor (verify)

• Booking of meeting room

• Temperature record (Covid-19)

• Mission Request for offsite or overseas

• Assist for new starters to make arrangements in-placed for:

o IT Equipment o Office induction

o HSE Yard induction

• Security clearance of visitors on missions/ vendors

• Bicycle request / managing ownership and request for services.

Reporting to Offshore Field Operations Manager (RSES) for FOPS Team, supporting FPSO Commissioning Team and Management Team (adhoc-basis)

• POB (Personnel on Board) List

• Weekly & Monthly FOPS Report

• Minutes of meeting for FOPS Weekly Meeting (when applicable)

• Flight and accommodation booking for Rotational/ Staff on TRECK: Liaising with CWT Paris via email or phone for any modification of flights, etc.

• Timesheet (verify + send for approval)

• Expense claim for Rotational/ Staff (verify + send for approval) then process on TRECK

• Expense claim for Contractor (verify)

• Booking of meeting room + Visio

• Mission Request

• SIR (Service Interrupted Request)

• Weekend / PH Request

• Assist for new starters to make arrangements in-placed for:

o Security clearance (notified by HR)

o Sembawang access card is ready

o IGG card

o Laptop

o HSE Yard induction

• Security clearance of visitors on missions/ vendors

• HSE for new starters and visitors induction

• Bicycle request / managing ownership and request for services.

• Lockers

• Order of stationeries

• Order of provisions for pantry

• Overlook cleaning lady-in-charge

Reporting to FPSO Delivery Manager and Operations Manager.

• Oversee management of new starter process.

• Manhours for TEN Project for Dashboard.

• Compiled monthly timesheets.

• Re-check against daily movement / holiday schedule.

• Sent out meeting agenda / invite for weekly Team Meeting.

• Coordinated with Senior Contract Advisor to update meeting agenda.

• Reconsolidation (expense claims) of credit card for FPSO Delivery Manager and Operation Manager.

• Assisted new team with any admin request.

• Visa application o Provided info to applicant for all documentations required by Embassy.

• Flight reservations for all team members o Coordinated with local travel agent (regional) or London Travel team (international).

o Main focal for Singapore office for all fights booked through London and Ghana office.

• Hotel reservations for all team members.

• Coordination for Events o Looked out for venue, coordinates with Marketing –person-in-charge according to budget.

o Meet and great during offsite meetings/workshop, assisted with logistics, admin issues for guests.

• Coordination of photography for TEN Project for offsite visit with media.

• Main focal for Singapore office for the arrangements, working together with Investor Relations from Dublin office.

• Main focal for MODEC for all office matters in the office.

• Covered duties for Project Administrator and Office. Assistant whenever needed; while on vacation, sick leave, urgent leave etc.

• Coordinated weekly Friday breakfast for with Project Administrator.

• Arrangements for any breakfast or lunch order during meetings in the office.

Reporting to Engineering Manager and supported Management Team.

• Set up new office each time group has to move

• Assisted FEED/FOE Team in Singapore in their overseas travel arrangements, set up conferences (regular, Audio, AT&T and Video Conference); taking Minutes of meetings.

• Kept the schedule of all staff (leaves, business trips, meetings/conferences and other in & out office activities)

• Prepared power point presentations, attend meetings and prepares minutes of meetings and or Action Item List.

• Acted as procurement assistant in raising purchase requisitions and obtaining approvals ordering and purchasing stationeries, and company products and gift items with company / project logo/s, PPE’s, office equipment etc. from Vietnam, USA or within Singapore.

• This included payment of off-site venues for conferences and all other arrangements required (food, materials etc.); online purchasing of anything the office and its staff needs as necessary.

• Briefed new onboard staff on office layout, preparation and issuance of temporary badges coordinates with HR for any other requirements the new staff must submit or comply with.

• Coordinated with IT Personnel (in Singapore and Vietnam) for all IT requirements and requests.

• Trained/mentored new onboard admin assistants and process other HR related requirements for the employment of new comers including giving assistance on online compliance trainings, application of security badges, coordination with IT Personnel (in Singapore and Vietnam) for all IT requirements and requests.

• Assisted visitors with any administrative needs.

• Allocated office/ desk space for new staff and visitors.

• Issued and controlled offices security passes both for employees and visitors.

• Providing assistance to GM and other members of Executive management team.

• Manage the day-to-day organization of the Company’s business across INE group offices (local & Int’l) including. Preparation and maintenance of Company’s records including:

• Memo/ Letters/ Contracts/ File notes/ Minutes of Meeting

• Presentations

• Corporate marketing material (brochures, Websites, etc.)

• Monthly reports

• Manpower reports, etc.

• HR – Manage all training records, employment contracts, resignations forms, annual leave, expense reports etc.

• Provide support to Finance department on the claims from the various vendors and Sub-Contractors.

• Management of all Co events, trade shows, client functions etc.

• Managed all Co. marketing data, brochures, websites etc.

• Managed/ negotiated all co. property / vehicle leases.

• Oversee the general upkeep of the office, (delegate as necessary) with specific responsibility for the following:

o Office appearance and presentation (including supervision of Contractors, plant suppliers and general upkeep)

o Purchase of stationeries for office use.

o Maintenance of office consumables stock levels, including printers ink, paper, stationeries, etc.

o Co-ordinates with IT support company of contract for all general service and breakdown cover

Providing Secretarial and administrative support to International Aftermarket & Field Service Group.

• Assisting field service call-outs:

o Assist Asia Field Service Manager with call-outs for Field Service Engineers.

o Developing proposals / quotations for customers.

o Arrange travel and accommodation for service engineers and provide liaison services with customers. o Manage Field Service reports.

• Finance - Field Service invoicing and report:

o Responsible for raising Sales orders for all completed Field Service jobs.

o Ensure service rates entered in Sales orders are per applicable contracts or agreements.

o Coordinate with Finance on the invoicing of Field Service jobs.

o File all Sales Order complete with copies of supporting documents.

o Preparation of monthly revenue reports.

• Processing offshore bonus and expense claims:

o Assisted Asia Field Service Manager with FS Engineers’ offshore bonus claims, verifying claims days tally with days indicated on FSO tickets.

o Manage FS Engineers’ expense claims. o Ensure all expenses back-charged to clients.

• Travel coordination:

o Organised travel arrangements for Field Service Engineers, Aftermarket Manager and Asia Drilling Sales Manager.

o Coordinate with travel agent to ensure visa application is made, where necessary, on behalf of the traveler.

o Arrange accommodation for outstation Service

Engineers or the department’s guests in

Singapore or coordinate with other Cameron office secretaries on outbound accommodation requests.

• General office administration:

o Ensure sufficient stationeries and other office supplies in the Aftermarket Department as well as maintaining optimum utilization of such supplies at all times.

o Ensure working condition of fax machine and photocopy machine by liaising with the lease company on maintenance and repairs service, whenever such services are requires.

o Any other administration duties as requested by the Aftermarket Manager.