Ahmad Khairi Tarmizi Bin Mohd Tajudin
Section Head, Operational Sourcing, Procurement
Kuala Lumpur,Kuala Lumpur
Summary
Dynamic Leader with 13 Years of Proven Experience in Oil & Gas
Track Record: Extensive experience at PRefChem as a Procurement Pioneer (a joint venture of PETRONAS & SAUDI ARAMCO) and PETRONAS, enhancing operational efficiency and fostering team collaboration.
Expertise: Excelled in strategic procurement, governance, and performance management, leveraging purchasing skills and emotional intelligence.
Leadership: Managed a team of 23 subordinates, overseeing transactions worth USD 118 million and creating value of USD 34 million from 20,000 PR line items and 154 contracts for the year 2024.
Achievements: Demonstrated exceptional organizational and problem-solving abilities, driving process improvements and cost savings. Professional leader with strong background in management and strategic planning. Proven ability to drive team collaboration and achieve outstanding results. Skilled in project management, process improvement, and conflict resolution. Adaptable and reliable, with focus on meeting organizational goals and fostering positive work environment.
Overview
13
13
years of professional experience
Work History
Section Head, Operational Sourcing, Procurement
PRefChem
10.2022 - Current
- Improved employee engagement rates through open communication where concerns could be addressed promptly and effectively.
- Optimized workflow processes for increased efficiency, resulting in reduced turnaround times for deliverables in line with governance.
- Established effective communication channels between subordinate, departments, promoting collaboration and information sharing.
- Collaborated with stakeholders to develop procurement objectives, strategies, timelines, budgets, risk assessments, monitoring plans, evaluations/results reporting frameworks for successful implementation.
- Conducted thorough analyses of operational data to identify areas for improvement and recommend actionable solutions.
- Ensured compliance with governance, policy and procedures, regulations by conducting regular audits and implementing corrective actions as needed.
- Strengthened internal controls by reviewing policies regularly and updating procedures accordingly to maintain relevance and effectiveness.
- Fostered a culture of innovation by encouraging employees to generate new ideas and challenge existing methods of operation by promoting growth mindset.
- Championed best practices in procurement management, leading by example and driving consistency across organization.
- Increased overall department efficiency by streamlining processes and implementing innovative solutions.
- Delivered measurable results through execution of targeted process improvements that drove cost savings without sacrificing quality or service levels.
- Oversaw successful launch of multiple high-priority projects, demonstrating strong leadership skills and strategic planning abilities.
- Supervised, encouraged and evaluated cross-functional teams by coaching and empowering team members to meet department goals.
- Liaised with various stakeholder & shareholder (JV) to discuss adverse trends and identify and resolve production issues.
- Trained and guided team members to maintain high productivity and performance metrics.
- Reduced operational risks while organizing data to forecast performance trends.
- Observed each employee's individual strengths and initiated mentoring program to improve areas of weakness.
- Launched staff engagement in addition to robust reporting tool that increased operational quality.
- Scheduled employees for weekend/public holiday standby rotation, operational meeting and empowerment employees taking into account volume and employee strengths.
- Cultivated and strengthened team relationships using strong issue resolution and dynamic communication skills.
- Recruited, hired, and trained initial personnel, working to establish key internal functions and outline scope of positions for new organization.
Tender Review Committee Secretariat, Procurement
PRefChem
01.2020 - 10.2022
- Coordinated and facilitates Tender Review Committee (TRC) in accordance to Terms Of Reference (TOR).
- Ensure the accuracy and important notes been address via Minutes of meeting and salient points between the TRC members & the tender team.
- Manage and ensure all tendering matters been complied with governance guidelines.
- Facilitates all the tender papers (Tender Plan (TP), Invitation to Bid (ITB), Tender Evaluation Result (TER), Techno Commercial Evaluation & Award Recommendation (TCEAR) and Award Recommendation (AR) been address to the correct Limits of Authority (LOA).
- Review & Facilitates Board and CEO tender papers.
- Managed comprehensive database of past TRC sitting, improving accessibility to information for future submissions.
- Strengthened relationships with Tender Review Committee, HODs, GMs through regular communication during the tender process, fostering trust, confidentiality and confidence in correct manner.
- Be subject matter expert throughout the organization for input on governance, ensuring accuracy and relevance within each submission of tenders.
- Collaborated with cross-functional teams to ensure accurate and timely submission of tenders.
- Maintained a high level of compliance in all submissions by adhering to strict guidelines and regulations.
- Mentored junior team members in effective tender writing techniques, enhancing overall team performance.
- Spearheaded internal training initiatives aimed at promoting best practices in proposal development across the organization.
- Conducted post-award debriefs to identify areas for improvement in subsequent tenders.
- Coordinated with cross-functional teams to gather necessary information, ensuring comprehensive and competitive tender submissions.
- Fostered team environment that encouraged collaboration and knowledge sharing, leading to more innovative tender solutions.
- Delivered detailed reports on tender outcomes and performance metrics to senior management, facilitating strategic decision-making.
- Improved bid presentation and clarity with well-structured documents and visuals.
- Streamlined tender submission process, reducing preparation time significantly by implementing organized document management system.
- Enhanced tender proposal success rates by meticulously reviewing and fulfilling all documentation requirements.
- Adapted quickly to changes in tender requirements and deadlines, maintaining high-quality submissions under pressure i.e. COVID & Lockdown period.
- Ensured all tender documents were accurately proofread, reflecting professionalism and attention to detail.
- Ensured compliance with all regulatory and legal requirements in tender submissions, avoiding potential disqualifications.
- Prioritized tasks effectively during peak tender periods to ensure all deadlines were met.
- Collaborated with other departments to optimize process workflows.
Governance & Performance Management, Procurement
PRefChem
11.2018 - 01.2020
- Been assigned from PETRONAS to be a Spearhead and Pioneer for the new joint ventures (JV) formed from the strategic alliance of two of the world’s largest and most successful national oil companies i.e. Petroliam Nasional Berhad (PETRONAS) and Saudi Aramco.
- Analyze the Service Level Agreement (SLA) and Shareholder Agreement (SA) to understand and maneuver the flexibility in establishing the new procurement department.
- Developed & Established the company procurement manual i.e. policy suite with JV guiding principle and approved by Board.
- Developed & Established 32 Nos. of procurement procedures results from the analysis and guiding principles from both parent company and approved by the company
- Developed & Established the company procurement swimlane to introduce and indicate the process flow of procurement in totality from end to end perspectives covering all 32 procedures.
- Be the Subject Matter Expect (SME) for the establishing the procurement system and inherit the project system SAP, Licensing Management System, SRM7 and etc.
- Coordinate the transitioning from Project to Operational matters handover and transitions.
- Develop the study and initiate the new appointed Procurement Service Provider (PSP) as procurement extended arm to support the new established JV Company.
- Improved governance processes by implementing comprehensive risk management strategies.
- Compiled data for analysis and developed tracking and reporting.
- Facilitated the development of effective committee structures for improved efficiency in decision-making processes.
- Promoted transparency within the organization through clear documentation, communication, and reporting practices.
Sourcing Specialist Mechanical, E&I
PETRONAS
08.2013 - 11.2018
- Focal and well-versed regards to Mechanical Static, Electrical & Instrumentation requirement and needs based on downstream operational for Gas and Petrochemical plant.
- Appointed as a trainer for PCard (Procurement Card) for small purchase requirement (
- Maintained up-to-date knowledge of industry trends and best practices in sourcing, enabling continuous improvement within the procurement function.
- Worked with departments to find new and better items to fulfill diverse needs.
- Managed a portfolio of suppliers, ensuring compliance with contractual terms and conditions, as well as quality standards.
- Developed comprehensive sourcing strategies for specific categories, resulting in more efficient procurement processes.
- Accepted and processed supply requests from various plant requirements and placed orders per procedures.
- Streamlined procurement workflows through close collaboration with internal stakeholders, resulting in improved efficiency and better alignment with organizational objectives.
- Maximized value from business processes to eliminate inefficiencies and reduce costs.
- Managed vendor relationships by conducting regular business reviews and addressing any performance issues or concerns, fostering a collaborative partnership between suppliers and the company.
- Facilitated supplier development programs to create productive partnerships that support production performance and quality objectives.
- Coordinated with legal teams to review contracts, ensuring alignment with company policies and regulatory requirements while minimizing potential risks in supplier agreements.
- Developed long-term partnerships with key suppliers to improve performance across supply chain, generate greater cost efficiency and enable business to grow and develop.
- Negotiated favorable contract terms with suppliers, securing advantageous pricing and payment structures for the organization.
- Maintained documentation for all purchases.
- Developed sourcing strategies to improve procurement processes, supplier relationships and capability development to optimize supply chain.
- Reduced procurement lead times through effective negotiation with suppliers and streamlining internal processes.
- Optimized supplier selection process by conducting thorough risk assessments and evaluating potential partners based on performance criteria.
- Enhanced supplier relationships by establishing clear communication channels and conducting regular performance evaluations.
- Fostered innovation in sourcing process by adopting new technologies and methodologies.
- Incorporated benchmarking to drive value creation, internal growth and cost savings throughout supply chain.
- Researched new vendors and partners to obtain most cost-effective pricing for goods.
- Identified and mitigated risks in supply chain, ensuring uninterrupted material supply for daily plant operations, Turn Around (TA) & Mini Plant Shutdown.
- Streamlined procurement processes, leading to quicker turnaround times and increased efficiency.
Group Material & Performance Management
PETRONAS
11.2012 - 08.2013
- Execute reporting and monitoring of all PSC's upstream and downstream business of inventory and warehouse system.
- Establishing the material cataloguing and conduct the assessment sample of the material catalogue via MCRSTT.
- Conduct Inventory & Warehousing Situational Assessment Audit for the PSC's by focusing on the Surplus Material.
- Generate reporting for PSC's surplus via COSMOS system (Upstream) and Scorecard system (Downstream).
- Optimized resource utilization by managing the allocation of materials based on project requirements and priorities.
- Enhanced inventory accuracy by implementing efficient material management procedures and tracking systems.
- Analyzed historical data trends to optimize stocking levels for frequently used materials, reducing stockouts and lead times.
- Reduced excess inventory levels with effective demand forecasting and procurement strategies.
- Spearheaded inventory reduction initiatives, identifying slow-moving and obsolete items for disposal or repurposing.
- Developed training programs for staff on proper material handling techniques, safety protocols, and inventory management software usage.
- Monitored inventory to maintain sufficient supply levels to meet business and customer needs.
- Succeeded in performing initiatives of establishment hub office and retrofitting via renovation shared material and services organization (SMSO) office for Bintulu, Melaka and Kertih hubs.
Finance Operation for Development
PETRONAS Carigali Sdn Bhd
03.2012 - 11.2012
- On the job attachment and Manage upstream development projects after exploration of the individual blocks which entailed liaising with various relevant parties to ensure coordination and accuracy report of projects.
- Cross checking with the Cost Controller and approved budget prior initiated the PR (Purchase Requisition) in the SAP system.
- Analyze financial information and able to merge the financial information and conditions with the daily business operation
- Collaborated with cross-functional teams to develop process improvements, resulting in increased productivity and cost savings.
- Contributed to successful project implementation through effective resource allocation, budgeting, and timeline management.
- Reduced budget variances & forex by closely monitoring expenses and proactively identifying potential overruns.
- Managed month-end close processes, ensuring timely completion and accurate financial reporting to stakeholders.
- Performs analysis for the CAPEX & OPEX spends under individuals development blocks projects.
Graduate Enhancement Employability Scheme (GEES)
PETRONAS
01.2012 - 03.2012
- Selected from Sponsorship & Talent Sourcing Unit for PETRONAS Graduate Employability Enhancement Scheme (GEES).
- GEES aims to enhance the employability of new graduates to obtain long-term employment for PETRONAS non scholarship graduates.
- Trained & Equipped with all soft-skills i.e. Presentation Skill, Writing skills, communication skills, problem solving skills & etc for 3 months of full time intensive professional classroom programe and subsequently been assigned to the whole Malaysia PETRONAS Operation Units (OPUs) to undergo on the job training.
- Self-motivated, with a strong sense of personal responsibility.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Skilled at working independently and collaboratively in a team environment.
Education
BBA - (Hons) Finance
Universiti Teknologi MARA (UiTM)
Shah Alam 04.2001 -
Skills
Graduate from Leading Warrior Battle (Batch 1) for Leadership managerial programme
Completed the Leadership Managerial Series courses
Staff development
Team Coaching & Mentoring management
Leading with Emotional Intelligence
Purchasing and planning skills
Leading Team Performance improvement
Problem-solving abilities
Organizational skills
Teamwork and collaboration
Professionalism
Timeline
Section Head, Operational Sourcing, Procurement
PRefChem
10.2022 - Current
Tender Review Committee Secretariat, Procurement
PRefChem
01.2020 - 10.2022
Governance & Performance Management, Procurement
PRefChem
11.2018 - 01.2020
Sourcing Specialist Mechanical, E&I
PETRONAS
08.2013 - 11.2018
Group Material & Performance Management
PETRONAS
11.2012 - 08.2013
Finance Operation for Development
PETRONAS Carigali Sdn Bhd
03.2012 - 11.2012
Graduate Enhancement Employability Scheme (GEES)
PETRONAS
01.2012 - 03.2012
BBA - (Hons) Finance
Universiti Teknologi MARA (UiTM)
04.2001 -