Adeline Lin

• APAC Community Engagement- Responsible for YR2023’s Community Engagement events, co-in-charge with direct manager

- Sourcing for new collaboration opportunities

- Quarterly community engagement events (achievable timeframe through the excel and ppt updates)

- Impactful results for CE events, Quarterly catch-up with NGOs

- Logistic coordination with the Admin Team and employees for volunteering works

- Update communication email and company community engagement system

• Administrative Support

- Calendaring & Expense claim-Concur (VP)

- Mobile plans (VP)

- Travel (VP & Directors)

-Team meetings /townhall

- Support to my direct manager, Finance vice president, directors and the Finance team

• Events Management

- President’s Club, Sales Kick Off, Channel Partners event, Functional Meetings, QBU, Townhall

• Vendor Management
• Travel Management
• EH&S

-Recycle, PPE, Waste management, Energy management, Incident Reporting, Continuous Improvement

• Office Management

-Pantry, Stationery, Storage space, Plants, Aircon, Lockers, General Cleanliness, Salad Day, Employees’ Events, Others

• Oversaw maintenance of office facilities and equipment by collaborating with and inspecting the work of repair contractors.
• Organized, facilitated and participated in community service efforts.
• Defined clear targets and objectives and communicated to other team members.
• Developed detailed plans based on broad guidance and direction.
• Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.

• Tasked to handle CEO's day-to-day personal matters (including family members and personal driver) while maintaining the schedules, travels arrangements and appointments
• Handle all incoming calls for CEO and Management Team while assisting in any administrative and ad-hoc works, documentation required and attending to clients' and guests' visitations
• Manage all office supply needs such as stationeries, and office refreshments in the pantry and courier all documents (local/overseas)
• Manage office's yearly renewal contracts (tenancy agreements, telecommunications, medical insurance & all other miscellaneous matters)
• Supported in the setup of the firm's Human Resources matters such as forms, documentation, handbook, policies, and entry/exit of employees (local/ foreigners) including affiliated sister company
• Yearly online claim submission to Government Sector (IRAS tax matters and Childcare/Paternal Leaves - Human Resources)
• Yearly online submission of IRA8s for all Directors, Managers and employees
• Issuance of all Entry VISA permits for guests and Employment Passes for foreign employees
• Assisting in travel bookings and also working closely hand-in-hand with the Korea office's Secretary for CEO, Management Team and Engineers
• Handle travel arrangements for all VIP guests and overseas employees, which includes air flights, airport transfer arrangements and hotel accommodations and bringing VIP guests around Singapore when needed
• Organize monthly company events when needed, assisting the Accounts, Admin & HR department various ad-hoc expenses.

• Filing of all documents and preparing monthly reports in excel formats and GST submissions for Australia side
• Handle all incoming calls for the firm and Chairman
• Assist in administrative works and documentations, attend to clients and guests visits and support the project administrators in administrative works and documentations
• Manage all office supply and office support such as courier services
• Input data entries (simple book-keeping) of the firm's statement and submission payments
• Assistant to both Chairman and his spouse in all other matters when required such as transport and travel arrangements.

• In-charge of project submissions from day to day
• Co-ordinate the project on-going process with the contractors and professional engineers
• Co-ordinate the on-going submissions for the Architects with government authorities
• Updates of submission progress in Excel
• Filing of all documents and preparing monthly reports in Excel and GST submissions for Australia
• Handle all incoming calls for the firm and Chairman
• Assist in administrative works and documentations, attend to clients and guests visits and support the project administrators in administrative works and documentations
• Manage all office supply and office support such as courier services for important documents
• Input data entries (simple book-keeping) of the firm's statement and submission payments.

• Filing of documents (administrative work) and preparing monthly and weekly reports in Excel
• Handle all incoming calls for the firm's Directors and assisting the Directors and Sales personnel in administrative works and documentations
• Attending to clients and guests visits
• Input data entries (simple book-keeping) of business accounts and issuing cheques and invoices
• Recruitment of Sales personnel
• Administrative works and ad-hoc.

• Filing of documents (administrative work)
• Preparing daily/weekly/monthly reports in Excel, weekly and monthly presentations in PowerPoint
• Handle all incoming calls for Sales and Marketing Department senior members (Sales General Manager; Secretary of Managing Director) and other Sales & Marketing colleagues
• Attending to customers/clients.