A. ANITHA

CORE COMPETENCIES

• Accounts & Administration
• GST Preparation & Documentation
• Salary & Overtime Calculation
• Worker Payroll Administration
• Quotation Preparation
• Tender Documentation
• Tender Submission & Follow-Up
• Product Catalogue Preparation
• GeBIZ Tender Submission
• SESAMI Tender Submission
• Ariba Tender Submission
• Customer & Supplier Correspondence
• Invoice & Delivery Order Documentation
• Project / Job Follow-Up
• Document Control & Filing
• MS Excel & MS Office
• General Office Administration

Admin & Accounts Executive
01 June 2023 – Present

Administration & Accounts

• Handle day-to-day administrative and accounts-related activities for the company.
• Assist with preparation and maintenance of accounting and commercial documentation.
• Prepare and support GST-related documentation and submissions.
• Maintain proper records and supporting documents for accounts and administrative purposes.
• Coordinate with customers, suppliers and internal personnel on administrative and commercial matters.
• Assist with preparation of invoices, quotations and other business documentation.

Payroll & Staff Administration

• Prepare monthly salary calculations for workers, including overtime (OT) calculations.
• Maintain relevant salary and overtime records and supporting documentation.
• Coordinate with workers and management regarding salary and OT-related matters.
• Support general employee administrative requirements.

Tender & Commercial Administration

• Participate in tender opportunities and support the preparation of tender submissions.
• Prepare and compile quotations, product catalogues and supporting tender documents.
• Coordinate documents required for tender submissions and ensure information is properly compiled before submission.
• Submit quotations and tender documents through online procurement platforms including:GeBIZ
  SESAMI
  Ariba
  
• Monitor tender submission requirements, deadlines and supporting documentation.
• Assist with tender follow-up and maintain records of submitted quotations and tender documents.

General Administration

• Handle customer and supplier correspondence through email and telephone.
• Prepare, organize and maintain company documentation and records.
• Provide administrative support to ongoing engineering projects and business operations.
• Coordinate multiple tasks and deadlines while supporting the company's day-to-day operations.

• Prepare quotations and costing for CNC machining parts based on hourly calculations and project requirements.
• Prepare and manage commercial and administrative documents including Delivery Orders (DOs) and invoices.
• Respond to customer enquiries through email and provide timely administrative support.
• Handle official telephone calls and communicate professionally with customers and relevant parties.
• Support GST preparation on a quarterly basis for submission/review by auditors.
• Follow up on ongoing projects and coordinate administrative requirements to support smooth project progress.
• Maintain relevant documentation and records for day-to-day business operations.
• Coordinate with customers and internal teams on quotations, orders, documentation and project-related matters.
• Assist with general administrative and commercial activities as required.

• Planned and managed classroom activities and daily administrative requirements.
• Maintained communication and coordination with students and relevant staff.
• Prepared and managed educational documentation and records.
• Demonstrated strong organizational, communication and interpersonal skills.

• Assisted with customer support and office-related activities.
• Responded to customer enquiries and provided appropriate assistance.
• Supported day-to-day office coordination and administrative activities.
• Developed customer service, communication and interpersonal skills.